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Found 7 results

  1. We our a contractor to USAID and our project is doing some construction work. When evaluating, the COP (Chief of Party) wants to assign points to cost and what he is proposing is the following: Issue the RFP/RFQ using Tradeoff method and the evaluation criteria is and at that stage, no points are assigned to cost, the technical is evaluated based on past performance, personnel, etc. Then when the TEC determines the firms that are the most technically qualified, those firms move to the next stage and their cost is evaluated. Because this is construction, it is each line item, each material cost that is the most important part of determining cost reasonableness, not the total amount. So the evaluation committee, in order to determine price reasonableness, assigns points in order to determine cost reasonableness of each line item. Any thoughts if this can be done?
  2. Looking for info on allowable costs. The contract will have FFP CLIN and CPFF CLINS for labor. The FFP CLIN will be priced for a mix of labor categories with an estimated number of employees in each. The CPFF CLINS will be O&A work as needed not included in the FFP CLIN. So trying to understand allowable cost for the O&A CLIN, if an employee under the FFP works on O&A work during his normal 40 hours paid time, is this O&A work an allowable cost for the CPFF CLIN.
  3. Cross Charging (Comingling of Contracts) as defined by the DoD IG's Office reads: Dishonest contractors can submit multiple bills on different contracts or work orders for work performed or expense incurred only once. A contracting official can facilitate the scheme and share in the profits by writing similar work orders under different contracts and accepting the multiple billings. (Source: International Anti-Corruption Resource Center, 2014) Fraud indicators related to cross charging (comingling of contracts) include, but are not limited to: Multiple awards for similar work are given to the same contractor. The contractor submits several invoices for the same or similar expense or work under different jobs or contracts. The contractor submits the same or similar documentation to support billings on different contracts. Similar work orders are issued to the same contractor under more than one contract. Contractor receives multiple awards for similar work. Frequent errors/corrections of errors on invoices and other documents. Contractor costs on fixed priced contract are unusually low. Costs on the cost plus contract are considerably higher than those expected or budgeted. Same employee billed to more than one job for the same time period. Whereas, Industry defines cross charging as companies filling various fixed-price and cost-plus contracts simultaneously. While sometimes, shifting the costs and expenses associated with fixed-price contracts to a cost-plus contract in order to increase their profit. Based on the DoD IG's definition, one could interpret that that it would not matter what type of contract it is. Thus, could the following be deemed as cross charging? Is the following actually allowable? Company ABC identified one specific employee on three (3) separate proposals while proposing that said employee would be providing 3/4 of his time (1,410 hours) on the first contract and 1/4 of his time (470 hours per contract) on each of the second and third contracts. The Government awards all three contracts to Company ABC on a firm-fixed-price (FFP) basis for the delivery of services and the company submits fixed monthly invoices per contract.
  4. I am managing a Cooperative Agreement issued from USAID. The award doesn't stipulate any restrictions regarding overtime payment. I was wondering whether we can pay overtime. Overtime will be considered anything above 40 hours of work per week. I know that cooperative agreements are governed by 22 CFR 226, 22 CFR 228 and cost rules . We are also a Commercial entitiy so hence we should use our own cost principles and policies under a Cooperative Agreement as same as FAR part 31, that said all of these regulations are silent regarding payment of overtime. I would really appriciate you guidance/thoughts on this subject!
  5. Would you perform a cost realism analysis on a non-competitive proposal or modification to a cost contract? The far language on cost realism at FAR 15.404-1 lends itself to a competitive acquisition with terminology like "best value" and "The probable cost is determined by adjusting each offeror’s proposed cost". The DoD guide also states "When evaluating competitive offers" Just wondering if cost realism analysis is required in a non-competitive environment such as a modification to a cost contract (increased effort).
  6. Contractor's total allowable cost is going to exceed the target cost on our CPIF contract. How do we adjust the contract value without changing the target cost to comply with the limitation of cost and funds clauses for obligation purposes? Right now our contract value is the target cost. Target cost cannot be increased without an equitable adjustment.
  7. Does anyone have any experience with providing the overall budget profile for a given procurement as part of the RFP? We typically give "plug numbers" for things such as ODCs, but this would be a "plug number" for the overall yearly budget profile for the effort. Offerors could deviate from it so long as it is supported in their proposal (e.g., they could propose lower). Please let me know.
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