NotEnoughMoney

They do, but I think they're hoping for the best at this point. And there is a lot of cross chatter at our own office about what we can and can't mod on a BPA, with legal, policy, and multiple KOs all saying different things. It's a pretty big mess.

I already made that argument. I said this morning, "if it's such a low amount, why not just use oral solicitation when the person passes and put it out to our existing vendors that replied to the BPA solicitation?" I think that's the best way to do this, but the customer wants to have a bus ready to go the second this person dies to get them down to whatever location they need to go.

Yes, it did have multiple responses to the solicitation. It also had a protest (which is wild for a BPA at all; I inherited this). That's why I think it might be thorny if we extend it very much. We're already treating this thing like an IDIQ. That's why I'm fighting tooth and nail to not add a -8 to it. That just reinforces the thinking that this is a contract. And yes, it was anticipated (but not stated in the PWS) that it would only be used once, for one specific person. They didn't pass away within a year, though, so now the customer is scrambling.

I'm going to piggyback off this since I have a question that's so similar: At my office we have one BPA for a chartered bus when a person in our area eventually passes away (state funeral) for our base's band. The BPA was solicited, and the master agreement has a one-year ordering period. The person was expected to pass away within that year, but they didn't. Now we have to extend the BPA master. The office wants to add in -8 to extend the agreement for 6 months, but I was wondering if that is even necessary? Looking at the discussion in this thread it seems like we should just be able to bilaterally push out the ordering period, but since we solicited, I think it might be thorny. What do you guys think?