PROCUREMENT INTEGRITY ACT
GEO again alleges that CFS violated the PIA, asserting that it
is implausible that CFS did not utilize confidential GEO
information obtained by the CFS CEO in preparing its proposal,
and that the agency erred in ignoring this PIA violation.
However, our review of the record demonstrates that the agency
acted in accordance with applicable regulations in reviewing the
alleged PIA violation, reasonably concluded that no violation
occurred, and properly determined to continue with the
procurement.
The PIA provides that "[a] person shall not, other than as
provided by law, knowingly obtain contractor bid or proposal
information or source selection information before the award of
a Federal agency procurement contract to which the information
relates." 41 U.S.C. sect. 423(b). FAR sect. 3.104-3(a) dictates
that a contracting officer who receives or obtains information
of a possible violation of the PIA must determine if the
possible violation has any impact on the pending award or
selection of the contractor. If the contracting officer
concludes that a violation may impact the procurement, the
contracting officer is required to report the matter to the head
of the contracting activity (HCA). FAR sect. 3.104-7(b). The HCA
must review the information and take appropriate action, which
includes either: 1) advising the contracting officer to proceed
with the procurement; 2) beginning an investigation; 3)
referring information to appropriate criminal investigative
agencies; 4) concluding that a violation occurred; or 5)
recommend to the agency head that a violation has occurred and
void or rescind the contract. Id. In the case of the BOP, the
Justice Acquisition Regulation (JAR) further directs the
contracting officer to refer possible violations of the PIA to
the DOJ OIG. JAR sect. 2803.104-10.
Here, the agency followed exactly the procedures set forth above
in investigating the alleged violation. Upon receiving
information concerning a potential PIA violation from GEO, the
contracting officer referred the matter to the HCA and the DOJ
OIG. The DOJ OIG then thoroughly investigated the record,
conducted interviews, and analyzed GEO computers before
concluding that there was no indication of theft of GEO property
or proprietary information, and no information to substantiate a
PIA violation. On the basis of the investigation results, the
HCA directed the contracting officer to proceed with the
procurement. On this record, we see no basis to conclude that a
PIA violation occurred, or that the agency's actions were
unreasonable.
GEO alleges that the DOJ OIG and BOP investigations failed to
reasonably consider declarations of GEO's business manager
stating that the CFS CEO requested, and was provided with, a
draft of GEO's price proposal for this procurement prior to his
resignation. In its rejection of this allegation, the agency
reasonably questioned the credibility of GEO's allegations given
that they were inconsistent with previous statements made by
GEO's business manager to the DOJ OIG. As noted above, the DOJ
OIG report states that "OIG interviewed . . . the Business
Manager for GEO's New York City RRC properties" and "[The
business manager] stated she did not share any pricing materials
with [the CFS CEO]." DOJ OIG Abbreviated Report, at 3. In any
event, the agency argues, and we agree, that any protected
pricing materials obtained by the CFS CEO in this manner are
covered by the PIA's "savings clause," which provides in
relevant part that "[t]his section does not . . . restrict a
contractor from disclosing its own bid or proposal information
or the recipient from receiving that information." 41 U.S.C.
sect. 423(h)(2).[4]
GEO objects to the application of the PIA savings clause in this
context. GEO argues that where the CFS CEO failed to disclose
his interest in CFS to GEO, and purposefully lied to GEO in
breach of his fiduciary duties and GEO's code of ethics, the
savings clause protections of the PIA have been waived. We
disagree. We have repeatedly determined that the PIA's savings
provisions apply notwithstanding the fact that the voluntarily
provided information is subsequently misused or not properly
safeguarded. See, e.g., Telephonics Corp., B-401647, B-401647.2,
Oct. 16, 2009, 2009 CPD para. 215 at 6; Pemco Aeroplex, Inc.,
B-310372, Dec. 27, 2007, 2008 CPD para. 2, at 12. Here, GEO
voluntarily provided its confidential information to the CFS CEO
in the course of his employment with GEO. The CFS CEO's alleged
misuse of that information in transferring it to CFS, breach of
his fiduciary duties to GEO, or breach of GEO's corporate code
of ethics, are matters of a private dispute not for resolution
by our Office. (The GEO Group,
Inc, B-405012, July 26, 2011) (pdf)
East West
contends that NIH officials committed a procurement integrity
violation by sharing "procurement-related" information with
Integrity regarding the contract award prior to making an
official award.
The Procurement Integrity Act, 41 U.S.C. sect. 423(a) (2006),
prohibits any present or former official of the United States,
with respect to a federal agency procurement, from "knowingly"
disclosing contractor bid or proposal information or source
selection information before the award of a federal agency
procurement contract to which the information relates. The
statute defines source selection information to include bid and
proposal prices, source selection and technical evaluation
plans, technical and cost/price evaluations of proposals,
competitive range determinations, rankings of bids/proposals,
and reports/evaluations of source selection panels, boards, or
advisory councils. 41 U.S.C. sect. 423(f)(2).
While, as the agency has acknowledged in notifying our Office
that it intended to take corrective action in response to East
West's supplemental protest, there were defects in the award
process here, the record fails to demonstrate that a prejudicial
procurement integrity violation occurred. There is no evidence
that any agency official disclosed East West proposal
information to Integrity. Further, the only item arguably
fitting within the definition of source selection information
that was disclosed was that Integrity's proposal had been
selected for award, and the protester has not shown that it
suffered any prejudice--prejudice being an essential element of
every viable protest--as a result of Integrity's having received
notification of its selection several weeks prior to other
offerors being notified. See Landsing Pacific Fund, B-237495,
Feb. 22, 1990, 90-1 CPD para. 200 at 5; Theodor Arndt GmbH &
Co., B-237180, Jan. 17, 1990, 90-1 CPD para. 64 at 6.
The protester further argues that agency officials treated the
offerors disparately and demonstrated bias in favor of Integrity
by (1) communicating with Integrity, but not the protester,
regarding the content of its proposal prior to award, and (2)
communicating to Integrity that it was in line for award, while
failing to disclose this information to East West. In response
to the first allegation, the agency notes that the
communications in question took place after Integrity had been
selected for award; the agency also argues that the exchanges
did not constitute improper discussions because Integrity was
not given the opportunity to revise its proposal in response to
them. Moreover, even if the exchanges that took place at the May
5 meeting pertaining to Integrity's proposed staffing plan could
arguably be viewed as a reopening of discussions, there is no
evidence that the protester was prejudiced by the agency's
failure to also reopen discussions with it--and, in any event,
the corrective action proposed by the agency renders the matter
academic. With regard to the protester's allegation that agency
officials demonstrated bias in favor of Integrity by notifying
it that it was in line for award while representing to East West
that they did not know why Integrity representatives were
behaving as if they had been notified of award, even to the
extent that the agency's representations were misleading, we
fail to see that they in any way establish bias on the part of
agency officials in the source selection process.
Finally, East West argues that the agency's procurement
integrity investigation was inadequate because the contracting
officer who conducted it was aware of (despite not being present
at) the meeting between NIH officials and Integrity
representatives on November 5 and thus was arguably implicated
in the alleged wrongdoing. The protester has not
demonstrated--and we fail to see--how mere awareness of the
meeting demonstrates wrongdoing on the part of the contracting
officer. (East West, Inc.,
B-400325.7; B-400325.8, August 6, 2010) (pdf)
DME states that,
during the procurement, Aeroflex hired a (now-former) DME
employee who had access to DME's proprietary pricing data. DME
asserts that, because Aeroflex lowered its proposed price
between submission of initial and final revised proposals, the
former DME employee must have provided DME's pricing information
to Aeroflex. Accordingly, DME maintains that Aeroflex violated
the statutory procurement integrity provisions, 41 U.S.C. sect.
423 (2000), which prohibit an offeror's unauthorized acquisition
of a competitor's proprietary information. Based on this
allegation, DME asserts that award to Aeroflex was improper.
Both our Bid Protest Regulations and the statutory procurement
integrity provisions require--as a condition precedent to our
consideration of an alleged procurement integrity
violation--that a protester have reported the matter to the
contracting agency within 14 days of becoming aware of the
possible violation. This 14‑day reporting requirement affords
procuring agencies an opportunity to timely investigate alleged
improprieties before completing a procurement and, in
appropriate circumstances, to take remedial action. See 41 U.S.C.
sect. 423(e)(3); Honeywell Tech. Solutions, Inc., B-400771,
B-400771.2, Jan. 27, 2009, 2009 CPD para. 49 at 9.
Here, DME failed to comply with the statutory and regulatory
reporting requirements that constitute a condition precedent to
our jurisdiction. Specifically, the record contains a letter
from counsel for DME to Aeroflex, dated June 9, 2009, expressly
accusing the former DME employee of disclosing DME's proprietary
information (including pricing) to Aeroflex, stating:
[The former DME employee] owed DME a duty not to appropriate
DME's confidential information. We are concerned, therefore,
that while at DME, [the former DME employee] had full access
to DME's work on the U.S. Marine Corps System Command for the
Ground Radio Maintenance Automatic Test System, or "GRAMATS,"
a project in which we understand Aeroflex is interested. . . .
[The former DME employee], of course recently left DME's
employment and joined Aeroflex. DME has discovered that
while employed with DME [the former DME employee] was in
communication with Aeroflex about aspects of his forthcoming
employment with Aeroflex and, then or later, shared with
Aeroflex information about DME's customers, products and
pricing. [Emphasis added.]
AR, Tab 21, Letter from Counsel for DME to Aeroflex, June 9,
2009, at 1-2.
Notwithstanding DME's specific assertion in June 2009 that the
former DME employee had "shared with Aeroflex information about
DME's customers, products and pricing," DME failed to report
this matter to the agency until September. That is, DME delayed
complying with the reporting requirement until after it learned
it had not been selected for award, and more than 3 months
after, by its own admission, it "discovered" information leading
DME to conclude that its former employee had provided DME's
pricing information to Aeroflex.
On this record, DME clearly failed to comply with the 14-day
reporting requirement regarding the alleged procurement
integrity violation. Accordingly, we will not consider DME's
allegations in this regard. (DME
Corporation, B-401924; B-401924.2, December 22, 2009) (pdf)
For the purpose
of evaluating the cost and price information contained in Health
Net's initial proposal, TMA "TRICARE Management Activity" sought
the assistance of the Defense Contract Audit Administration (DCAA).
DCAA provided TMA with a report dated September 24, 2008, in
which it questioned [DELETED] as it related to Health Net's
proposed [DELETED]. Agency Report (AR), Tab 12, Price/Cost Team
Report, at 12.
The record reflects that on October 8, 2008, before final
proposals were due, DCAA provided a summary of these audit
findings to the DOD Office of the Inspector General (OIG) for
inclusion in a statutorily required report to Congress, referred
to as the DOD OIG's Section 845 Annex of Audit Reports with
Significant Findings, issued as an attachment to the DOD OIG's
Semiannual Report to Congress for the period from April 1 to
September 30, 2008.1
(Section
deleted)
On December 15, 2008, the DOD OIG SemiAnnual Report to Congress,
which included the 845 Annex, as well as a separate classified
Annex on Intelligence-Related Oversight, was delivered to
various Congressional offices.[5] Two days later, on December
17, the DOD OIG posted the Semiannual Report on its Internet
website. Importantly, the record demonstrates, and is undisputed
in this regard, that when the Semiannual Report was initially
posted, it did not include the 845 Annex; rather, the 845 Annex
was later posted on January 6, 2009, the day after final
proposals under the RFP here were due. See Declaration of Deputy
to the Assistant Inspector General for Communications and
Congressional Liaison, DOD OIG, July 31, 2009, and Declaration
of DOD OIG Web Team Chief, July 31, 2009.
On June 19, 2009, one day after it allegedly discovered that the
845 Annex, which contained pricing information regarding its
initial proposal, had been posted on the DOD OIG website, Health
Net sent the contracting officer a letter, reporting the
disclosure as a potential violation of 41 U.S.C. sect.
423(a)(1). The 845 Annex was removed from the DOD OIG website
that same day.
Thereafter, the contracting officer conducted an investigation
of the matter and concluded that any possible violation of the
statutory procurement integrity provisions had no impact on the
competition. He based his determination in this regard on the
fact that the public release of the proposal information on the
DOD OIG website occurred on January 6, one day after final
proposals were due, thus there was no possibility that competing
offerors could have utilized this information for the purposes
of the competition. In addition, he noted that to the extent the
information had been provided to Congress, it was submitted
shortly before final proposals were due; the competing offeror,
AGHP, certified that it had no knowledge of Health Net's
proposal information; an analysis of AGHP's final proposal
revision did not show any evidence that it had made pricing
changes based on the information provided to Congress; and
[DELETED]. See Contracting Officer's (CO) Memorandum for the
Record, June 26, 2009. Upon learning of the contracting
officer's decision in this regard, Health Net filed this
protest.Discussion
Health Net argues that the integrity of the procurement process
has been compromised 1) as a consequence of DOD's violation of
the statutory procurement integrity provisions by disclosing,
prior to award, Health Net's proprietary pricing and proposal
information on a publicly accessible website and 2) because DOD
submitted Health Net's proprietary proposal information to
Congress, prior to the time final proposals were due, without
identifying the information as competitively sensitive and
relevant to an ongoing government procurement. In connection
with the latter point, Health Net argues that the contracting
officer failed to conduct a reasonable investigation regarding
potential subsequent disclosures of Health Net's proprietary
information.
We recognize that serious errors occurred in connection with
DOD's handling of Health Net's price/cost information during the
pendency of an active procurement. Simply put, Health Net's
pricing information, as contained in the 845 Annex, should not
have been posted to a public website prior to contract award,
nor should it have been submitted to Congress without any
indication that it contained contractor bid or proposal
information related to the conduct of a Federal agency
procurement and an indication that further disclosure of the
information was restricted by the procurement integrity laws.
Notwithstanding these errors, however, we find that the
contracting officer reasonably concluded that the competition
was not compromised.
The disclosure of source selection information, including an
offeror's price, during the course of a procurement is improper
and the agency may take remedial steps, including canceling the
procurement, if it reasonably determines that the disclosure
harmed the integrity of the procurement process. Information
Ventures, Inc., B-241441.4, B-241441.6, Dec. 27, 1991, 91-2 CPD
para. 583 at 4-5. Where an agency decides that no remedial steps
are necessary, we will sustain a protest based on the improper
disclosure only where the protester demonstrates that it was in
some way competitively prejudiced by the disclosure. Kemron
Envtl. Servs., Inc., B-299880, Sept. 7, 2007, 2007 CPD para. 176
at 2. Here, the record reflects that Health Net was not
competitively prejudiced by DOD's mishandling of its pricing
information.
As noted above, the record reflects that the 845 Annex was not
posted on the DOD OIG website until 1 day after final proposals
were due. Thus, even assuming that AGHP accessed the website and
learned the information contained in the Annex, it could not
possibly have used it to its advantage in the competition.
Health Net suggests that AGHP could have learned the information
as a consequence of the disclosure to Congress, which occurred
before final proposals were due, and argues that the contracting
officer has yet to adequately investigate this possibility.
Setting aside the fact that such a disclosure seems improbable
given the short period of time from when the information was
delivered to Congress and final proposals were due
(approximately 3 weeks), and the fact that a period of that time
included the Christmas and New Years holidays, the contracting
officer reasonably determined that there was no evidence that
AGHP's pricing changes were the result of its having known of
the information set forth in the 845 Annex. In this regard, the
contracting officer obtained an analysis regarding AGHP's
pricing revisions in its final proposal which indicated that
AGHP explained all of its pricing changes, that the changes were
the direct result of discussions or otherwise resulted in price
increases, and [DELETED]. See CO's Memorandum for the Record,
June 26, 2009.
Moreover, even if we assume that AGHP did in fact learn Health
Net's pricing information, as reflected in the section 845
Annex, before final proposals were due--an assertion that AGHP
vehemently denies--Health Net has failed to explain how AGHP
could have used the information to its advantage given the fact
that [DELETED]. While such knowledge might have [DELETED]. In
fact, armed with such knowledge, one might reasonably expect
AGHP [DELETED], which at most would appear to disadvantage only
the government, not Health Net.
In sum, based on the record here, we find that there is no basis
for concluding that Health Net was competitively prejudiced as a
consequence of DOD's improper handling of its pricing
information. (Health Net Federal
Services, LLC, B-401652, October 13, 2009) (pdf)
----------------------------------------------
1 Section 845 of the National Defense
Authorization Act for Fiscal Year 2008, Pub. L. No. 110-81,
requires DCAA to provide to the DOD OIG “an annex on final,
completed contract audit reports . . . containing significant
audit findings” for inclusion in the DOD OIG’s semi-annual
report submitted to Congress pursuant to the Inspector General
Act of 1978. As relevant to the protest, it provides that there
is no requirement to release information to the public that is
exempt from public disclosure under the Freedom of Information
Act (FOIA), 5 U.S.C. sect. 552(b).
Our Office has
recognized that, in meeting their responsibility to safeguard
the interests of the government in its contractual
relationships, contracting officers are granted wide latitude to
exercise business judgment, FAR sect. 1.602-2, and may impose a
variety of restrictions, not explicitly provided for in the
regulations, where the needs of the agency or the nature of the
procurement dictates the use of those restrictions. Compliance
Corp., B‑239252, Aug. 15, 1990, 90-2 CPD para. 126 at 5, aff'd,
B-239252.3, Nov. 28, 1990, 90-2 CPD para. 435 at 4. For example,
a contracting officer may protect the integrity of the
procurement system by disqualifying an offeror from the
competition where the firm may have obtained an unfair
competitive advantage, even if no actual impropriety can be
shown, so long as the determination is based on facts and not
mere innuendo or suspicion. NKF Eng'g, Inc., B‑220007, Dec. 9,
1985, 85-2 CPD para. 638 at 5; NKF Eng'g, Inc. v. United States,
805 F.2d 372, 376-77 (Fed. Cir. 1986); Compliance Corp., supra;
Compliance Corp. v. United States, 22 Cl. Ct. 193, 199-204
(1990), aff'd, 960 F.2d 157 (Fed. Cir. 1992). It is our view
that, wherever an offeror has improperly obtained proprietary
proposal information during the course of a procurement, the
integrity of the procurement is at risk, and an agency's
decision to disqualify the firm is generally reasonable, absent
unusual circumstances. See Compliance Corp., supra
(disqualification of offeror reasonable where based on its
improperly obtaining or attempting to obtain competitor's
proprietary information); NKF Eng'g, Inc., supra, at 6
(disqualification not unreasonable where there was "mere
possibility" that offeror did not obtain an advantage from
source selection information).
Here, there is no question that the cost/price evaluation
summary that was attached to the contacting officer's 6:35 p.m.,
September 23 e‑mail included information that was source
selection sensitive, and information that was proprietary to KBR
and its competitors that was relevant to the LOGCAP IV task
order competitions. Nor, based on the statement and affidavit of
KBR's LOGCAP IV program manager, is there any question that the
program manager, at a minimum, knowingly obtained that source
selection sensitive and proprietary information by accessing the
6:35 p.m., September 23 e‑mail and attachment; that he did so
even though he had been previously advised by the agency that
the e‑mail and its attachment should be deleted without being
viewed; and that he did so after he had in fact advised the
agency that he had complied with the direction to delete the
e‑mail and its attachment. Accordingly, in our view, the
agency's actions were based on facts, rather than mere innuendo,
as is asserted by the protester.
We also reject KBR's assertion that the question of whether
KBR's program manager improperly gained access to the sensitive
information at issue here can be resolved by reliance on the KBR
LOGCAP IV program manager's statement that he merely viewed the
first page of the cost/price evaluation summary before closing
the document, and the he does not remember or retain any source
selection sensitive or proprietary information that would be
competitively useful to KBR. Since the KBR program manager is
the individual whose actions are in question, and KBR is the
firm that has been disqualified from the competition, the
program manager's self-serving statement that he did not "read"
the cost/price evaluation summary, and KBR's self-serving
assertion that the program manager does not have anything more
than a "cursory knowledge about the message or its contents,"
cannot, in our view, be accorded controlling weight without some
corroborating evidence, in our consideration of whether the
agency's disqualification of KBR from the LOGCAP IV task order
competitions in question was reasonable. See Computer Tech.
Assocs., Inc., B‑288622, Nov. 7, 2001, 2001 CPD para. 187 at 6;
see also AR, Tab 7, KBR LOGCAP IV Program Manager's Statement;
KBR LOGCAP IV Contracts Manager's Letter to Contracting Officer
(Oct. 6, 2008).
In sum, we find reasonable the agency's determination here that
KBR's LOGCAP IV program manager knowingly and improperly
obtained access to source selection sensitive and proprietary
information, and thus, under the circumstance here, determined
that action needed to be taken to protect the integrity of the
procurement system. As such, we next turn to KBR's specific
assertion that the disqualification of KBR from the Udairi
Airfield and TMDE LOGCAP IV task order competitions was
unreasonable.
As set forth above, the record reflects that the agency first
considered whether any action should be taken with regard to the
task order solicitation and competition for which the cost/price
evaluation summary was prepared. We note that the agency
determined that because proposals had been submitted prior to
the cost/price evaluation summary being disclosed to KBR's
program manager, and offerors, including KBR, were not provided
with an opportunity to revise their proposals, the potential
impact on the integrity of that procurement did not merit the
disqualification of KBR or the taking of any other action
specific to that procurement. Turning to the competitions at
issue here, the agency found that since the competitions were
open, that is, the Udairi Airfield and TMDE solicitations were
issued on September 24 and 30, respectively, with each having
the closing date of October 22, the actions of KBR's program
manager, which led the agency to conclude that the cost/price
evaluation summary either may have been compromised or at least
created the appearance that the cost/price evaluation summary
was compromised, necessitated that the program manager be
isolated from these competitions. Under the circumstances here,
we cannot find unreasonable the contracting officer's request
that, in order to preserve the integrity of the procurement
system, the KBR program manager be isolated from these
competitions. Nor can we find the agency's subsequent
determination that KBR be disqualified from these competitions
to be unreasonable, in light of KBR's refusal to isolate its
program manager from these competitions when requested to do so
by the agency. That is, although KBR complains that the agency's
disqualification of KBR from these competitions was unduly
severe, the record reflects that this action was taken by the
agency only after KBR refused the agency's request to isolate
the program manager. Given the circumstances, which include
KBR's initial refusal to isolate its LOGCAP IV program manager
from these open LOGCAP IV task order solicitations, we find the
agency's elimination of KBR's proposals from these task order
competitions to be reasonable and within the discretion granted
to the contracting officer. (Kellogg
Brown & Root Services, Inc., B-400787.2; B-400861, February
23, 2009) (pdf)
On March 6, 2007, the agency sent each offeror in the
competitive range an e-mail containing discussion items to
address. On March 7, WRS advised the agency by telephone that it
had received Kemron’s discussion letter. WRS explained that the
company treasurer received the e-mail and started scanning it,
but noticed that the letter referred to companies that were not
named in its proposal. Agency Report (AR) at 2. At that point,
the treasurer looked at the top of the letter and found that it
was addressed to Kemron. After telephoning the company president
for instructions on how to proceed, he sent the e‑mail back to
the agency and destroyed all copies. The treasurer advised EPA
that he did not recall any specific information from the letter.
Subsequently, on March 19, the agency received revised proposals
and, on April 5, final proposal revisions (FPR). After
evaluating the FPRs, the agency selected the three lowest-priced
proposals for award, including WRS’s, which was the second
lowest priced proposal. Kemron’s proposal was fourth-low, and
the firm complains that it was harmed by the disclosure of its
pricing.
The disclosure of proprietary or
source selection information, including an offeror’s price, to
an unauthorized person during the course of a procurement is
improper. Information Ventures, Inc., B-241441.4, B-241441.6,
Dec. 27, 1991, 91-2 CPD para. 583 at 4; Motorola, Inc.,
B-247937.2, Sept. 9 1992, 92-2 CPD para. 334 at 9. Where an
agency inadvertently discloses an offeror’s proprietary
information, the agency may choose to cancel the procurement if
it reasonably determines that the disclosure harmed the
integrity of the procurement process. Information Ventures,
Inc., supra, at 4-5; Norfolk Shipbuilding & Drydock Corp.,
B-247053.5, June 11, 1992, 92-1 CPD para. 509 at 4-5. Where an
agency chooses not to cancel the procurement after such a
disclosure, we will sustain a protest based on the improper
disclosure only where the protester demonstrates that the
recipient of the information received an unfair advantage, or
that it was otherwise competitively prejudiced by the
disclosure. Motorola, Inc., supra, at 9; Gentex Corp.--Western
Operations, B-291793 et al., Mar. 25, 2003, 2003 CPD para. 66 at
8-9. Here, the record shows that Kemron was not competitively
prejudiced by the disclosure. EPA reviewed WRS’s revised
proposal and FPR prior to making its award decisions, found that
WRS did not use Kemron’s price information, and concluded that
cancellation of the RFP thus was not warranted. In this regard,
the agency explains that the Kemron discussion letter WRS
received included Kemron’s rates for only 1 of 15 labor
categories (equipment operator), and for only 7 of 73 pieces of
equipment. AR at 4. With respect to the labor category, in its
revised proposal WRS reduced all of its labor rates based on
instructions EPA had provided in WRS’s own discussion e-mail. AR
at 4. Specifically, in its initial proposal WRS included the
cost of personal protective equipment in its loaded hourly labor
rate before applying profit (calculated as a percentage of the
loaded hourly rate). During discussions, the agency informed WRS
that the cost of personal protective equipment should be added
after applying profit to the hourly rate; WRS changed its labor
rates in its revised proposal accordingly. AR at 4. WRS did not
then change any labor rates in its FPR. Regarding equipment,
WRS’s revised proposal increased the daily rates for two of the
seven items for which Kemron’s prices were revealed--a pickup
truck and an excavator. WRS explained that it was raising the
daily rate for the truck (its rate already had been higher than
Kemron’s) from [DELETED] to [DELETED], to correct a
miscalculation, and for the excavator from [DELETED] to
[DELETED], because its initial price incorrectly had been based
on owning the excavator, rather than leasing it from Hertz, as
was intended. AR at 4-5. In its FPR, WRS lowered the rates for
four pieces of equipment and raised the rate for four. These
changes included only one rate--for the excavator--that had been
revealed to WRS; WRS raised the excavator rate to [DELETED]
because Hertz raised the rental rate. AR at 6. The agency
concluded that, given the nature of the changes in WRS’s
proposal, there was no basis for finding that Kemron was
prejudiced by the disclosure.
Kemron argues that it suffered competitive harm from--and, more
generally, that the integrity of the procurement system was
harmed by--the disclosure because, despite EPA’s explanation,
the information disclosed was sufficient to allow WRS to
“reverse engineer” Kemron’s prices, and then adjust its price so
that it would be as high as possible without exceeding Kemron’s
price. Kemron notes, in this regard, that the price difference
between the two proposals decreased from four percent in the
initial offers to only one percent in the FPRs. Kemron’s
arguments do not persuade us that WRS gained a competitive
advantage, that it was otherwise competitively prejudiced, or
that the integrity of the procurement system suffered harm as a
result of the disclosure of Kemron’s prices. First, Kemron’s
total price was not disclosed, and Kemron has not explained, and
we fail to see, how WRS would be able to derive Kemron’s total
price from only 1 of Kemron’s 15 labor rates, and only 7 of its
73 equipment rates. Kemron’s mere assertion in this regard,
without any supporting explanation or evidence, is not
sufficient to establish that WRS was able, even theoretically,
to ascertain Kemron’s total price from the disclosed
information. Moreover, even if we assume that WRS was able to
determine Kemron’s initial total price, there is no evidence
supporting Kemron’s claim that WRS was then somehow able to
target its FPR price to a level just below Kemron’s. In this
regard, in order for WRS to accomplish this result, WRS would
have had to know how Kemron would revise its price following
discussions. Since WRS was not provided any revised proposal or
FPR price information, we fail to see, and the protester has not
shown, how WRS could have targeted its price in this manner.
Further, we note that Kemron’s argument is premised on the idea
that WRS knew it would be assured of an award if it targeted its
FPR price to a level just below Kemron’s. In fact, there is no
reasonable basis for assuming that WRS proceeded in this manner,
since it did not know the number, identities, or prices of other
offerors in the competition; WRS presumably would have been
aware that keying its price to Kemron’s could have left it in an
unfavorable competitive position vis‑a‑vis any other offerors.
In addition, while the difference in Kemron’s and WRS’s prices
was reduced from four to one percent between the initial
proposals and FPRs, this difference was not simply the result of
WRS’s increased price; rather, it was the result of a
combination of WRS’s raising its price and Kemron’s lowering its
own. Finally, regarding the alleged harm to the procurement
system, it is undisputed that the disclosure of Kemron’s
information was inadvertent, and that the agency and WRS
proceeded appropriately once the disclosure was discovered.
Since, as discussed above, we find that Kemron was not
competitively harmed by the disclosure, there is no basis for
finding the agency’s actions objectionable based on harm to the
procurement system. We conclude here that there is no basis for
finding that Kemron was competitively prejudiced by the agency’s
inadvertent, limited disclosure of the firm’s pricing
information. (Kemron
Environmental Services, Inc., B-299880, September 7, 2007)
(pdf)
We
have recognized the right of a firm to protect its proprietary
data from improper exposure in a solicitation in the context of
a bid protest. The Source, B-266362, Feb. 7, 1996,
96-1 CPD ¶ 48 at 2; Ingersoll-Rand Co., B-236391, Dec.
5, 1989, 89-2 CPD ¶ 517 at 2. Where a protester alleges
that proprietary information was improperly disclosed, the
record must establish that the protester was competitively
prejudiced by the release before we will sustain a protest.
Rothe Dev., Inc., B-279839, July 27, 1998, 98-2 CPD ¶ 31
at 2-3; Ursery Cos., Inc., B-258247, Dec. 29, 1994, 94-2
CPD ¶ 264 at 2. The possibility of competitive prejudice
may not be established on the basis of speculation. Rothe
Dev., Inc., supra, at 3; JL Assocs., Inc.,
B-239790, Oct. 1, 1990, 90-2 CPD ¶ 261 at 4-5.
In the case at hand, even if we assume that production rates are
proprietary information, we fail to see how Janico was
competitively disadvantaged here. First, the information
in the RFP was not correct. Second, it did not purport to
cover all line items. Third, DLA took action, both orally
and in writing, to neutralize any competitive advantage by
advising prospective offerors to disregard the information as
being incorrect. As a result, the effect of the release
here on Janico's competitive position is speculative at best
and, therefore, provides no basis for sustaining the protest.
Rothe Dev., Inc., supra, at 4; Ursery Cos.,
Inc., supra, at 3. (Janico Building Services, B-290683, July
1, 2002)
It is our view that, wherever an
offeror has improperly obtained proprietary proposal information
during the course of a procurement, the integrity of the
procurement is at risk, and an agency's decision to disqualify
the firm is generally reasonable, absent unusual circumstances.
See Compliance Corp., supra (disqualification of offeror
reasonable where based on its improperly obtaining or attempting
to obtain competitor's proprietary information); NKF Eng'g,
Inc., supra, at 6 (disqualification not unreasonable where there
was "mere possibility" that offeror did not obtain an
advantage from source selection information). This is certainly
the case under the facts here, and we find the agency's action
reasonable even without reference to the Act. (Computer
Technology Associates, Inc., B-288622, November 7, 2001)
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