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  1. I respectfully disagree. If terminating (partial or fully) doesn't reduce the amount of the obligation, what does?
  2. So, it appears from the many responses in this thread to my original questions (below) is that no one is aware of any authority that is on point? Does anyone know of any REDBOOK, case law, or other authority that addresses: 1. The contractor's duty to submit invoices (timely?), or 2. The extent of the Government's duty to pursue invoices? I do appreciate all of the responses however waiting 6 years is not an option because we are under pressure to get these off the books.
  3. In order to answer the first two questions there would have to have been adequate contract administration. Many things could have happened since we are dealing with awards that sometimes include the rental/lease of several hundred office devices scattered over large geographic areas including other countries, and now at sea. Maybe the vendor was a few months behind on installation and no one told the contract specialist, maybe they did, maybe the vendors billing is so messed up they missed a few months. All I can say with any certainty is that there are many awards with large ULOs for which the vast majority have no evidence of receipts. Some of these awards need a full time COR/ CA but that's not in the cards. Yes, 99% of the businesses are still in operation
  4. A two part question concerning contractors who don't submit invoices on FFP awards, and don't return phone calls or emails (incommunicado). Does anyone know of any REDBOOK, case law, or other authority that addresses: 1. The contractor's duty to submit invoices (timely?), or 2. The extent of the Government's duty to pursue invoices? I was able to get our local counsel to approve a termniation for convenience on one that had a large ULO (but no evidence of receipts) dating back to FY11 but even some of my own people are shaking, twitching and acting like someone put a curse on them. Finance is especially troublesome and is refusing to record the de-obligation modificaiton. I know this tends to go against the grain but something needed to be done. Less than desirable ratings on CPARS/PPIRS won't do any good since we deal with a limited number of vendors. Thanks in advance for any helpful information.
  5. 1. Because no one looks. They know a CAGE code that equates to the company that's getting the award so that's what they use and our contract writing system allows it. Which also means they're looking up the wrong CAGE in SAM.GOV. 2. This goes years back, but I've run across reps from companies that didn't us to use the CAGE on the GSA schedule b/c they wouldn't get credit for the sale. Thank you for all of the reposnses.
  6. The answer to my question is paritally within the topic "GSA Schedule CAGE Code Challenge" but not quite on point. Many of the larger companues have more than one CAGE and DUNS combinations. Somwehere along the line I picked up the attititude that if the GSA Schedule was awarded to Willy Coyote Inc. with a CAGE of 12345 and DUNS of 222 333 444 any orders placed by Roadrunner AFB against that schedule had to match the aforementioned. Now that CPARS validates the CAGE on the GSA Schedule CAR/FPDS/NG with the CAGE on the order, we're having a few issues becuase the award cites to a different CAGE than what is in FPDS and the contract specialists are running into a hard stop error when they try to a CPAR. My suggestion is to modify the CAGE code on the order to match what is on the schedule. Once the order is in FPDS with the correct CAGE it will update CPARS and all should be good from that point on. For what ever reason many of our awards use different CAGE codes than are on the schedules. Before I get any 'Deer in the head lights looks' and the urge to pummel someone, can anyone point to a reference that says what CAGE & DUNS combinations to use on a GSA order? Commons sense doesn't count as a reference. Thanks,
  7. Please allow me to clarify. I am working with awards issued with FAR Part 12 clauses and 99% are Firm Fixed Price.
  8. This was posted a few years ago and I'm wondering if there's any update? Is there anything requiring vendors to invoice within XX days of physical completion of a contract or any other happening (like the end of an option period). I work with some behemoth companies for which I'm trying to close contracts/award for fiscal year 2013, 2014 and sometimes before that. I'm having difficulty in fathoming why when you have a FFP award for 12 months at $X.XX , they can't submitt final invoices withot having to beg for 10 or 12 months? So much for meeting close out standards.
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