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Everything posted by boricua

  1. The idea behind this topic is to consolidate ideas somebody (I "volunteer" Vern Edwards! LOL!!! ) could pass up the chain so we could get better contract-writing software. I use PD2 and considered it a lot better than a typewriter and almost as good as MSWord... so, my suggestions: - CCR synchronization SHOULD mean no local database maintenance. - The user should have more control of how the final document looks like: - User-defined CLIN templates (set up how the CLIN will actually look to the public. i.e. where the description is placed, an underline for the offeror to input the unit and total prices, space between CLINs, etc.) - Improved ability to drag-and-drop items. - Clause Matrix – allow the ability to accept, discard, and change clauses/provisions after using it. - Ability to modify coordination with resource management (RM) software (PD2 is not talking well with Army RM). Any more ideas for the upcoming "new and improved" contract-writing software?
  2. There is also the "new and improved" EDWOSB - Economically-Disadvantaged Woman-Owned SB.
  3. Army is using PCF and is working fine. Add the full Adobe program to the organization and there is rarely a need to print anything. The only thing I don't like about the way we are working PCF is the established file format, we had to make a cross-reference sheet from our old chronological file to the "new and improved" one because we have not yet been able to decipher the logic behind it. On RFP's we are asking for a CD copy of the proposals along with the official paper copy and that makes it fairly easy to transfer the proposals to PCF.
  4. I'll take part of the blame on this one because I did not go to my supervisors 6 months ago and asked them to go to their supervisors so they would go to their supervisors... and make sure this was updated (LOL!!)
  5. You should also consider that there is plenty of data on how much time it takes to perform the different types of vehicle maintenance so you could possibly make it a FFP with the CLINs looking something like this: 0001 Car Model A Oil change Qty 100 $ 0002 Car Model B Oil change Qty 100 $ 0003 Car Model A Lube service Qty 100 $ 0004 Car Model B Lube Service Qty 100 $ The key for this is to group the services, and deciding if the government will provide the oil, grease, etc. The government maintenance personnel should be able to assist you. You can also include T&M CLIN for unscheduled maintenance if needed. Dan (new to Gov Contracting)
  6. Joel and the rest of ya'll, I'm a "baby" in contracting and read these post regularly to soak-up the knowldge. So your answers are always helpful to the rest of us. THANKS!!!!
  7. Hello Gurus! I am a first-year intern. Is there a minimum productivity rate for AbilityOne / NISH Government contracts? The question comes from CM-5, G. "If at any time after the phase-in period, particularly at the end of a fiscal year, a nonprofit agency is performing an AbilityOne project with a direct labor ratio below 60 percent, the nonprofit agency will notify either NIB or NISH." Some here think the quote references the ratio of number of handicapped-workers to total-workers employed but others think there is a minimum productivity rate so as not to "unduly burden the Government" since we still have to pay full H&W. I can see both sides and think the reason to create the program in the first place was to help employ people with severe disabilities but is there a point when a worker's productivity rate is just too low? I have looked at several Compliance memorandums and CFRs but have not found a clarification to this. Thanks in advance for sharing your knowledge. Dan
  8. Thanks. I was talking about problems verifying email arrival time but it was a communication problem that just got fixed thanks to some ?newbie who did not know why he should not accept email proposals?. Now there is the issue of electronic signatures. ARGH!!! Our agency recently started (about a week) using ?approveit? but the documents shows as ?The document has been modified? when more than one person signs it. What is the rest of the world using to sign electronic documents? And how is it working for you?
  9. Thanks! I just learned there was a history of IT personnel requesting that our lawyer talked to their lawyer before releasing any information on the email tracking but our boss' boss talked to their boss' boss and now we are all singing kumbaya together. Dan
  10. Thanks for your questions, What says you cannot open proposals (responses to an RFP) before the solicitation closes? - 15.208(g) Late proposals and modifications that are not considered must be held unopened, unless opened for identification, until after award and then retained with other unsuccessful proposals. What's the issue about the legality of an email as a "contractually binding" proposal? - A contract is formed when the Government communicates acceptance of the offer to the offeror. The issue I?m referring to is proving that the email, in fact, came from the offeror. So, for example, if I receive an email offer from ABC Inc. and later ABC denies that the email came from a person with authority to make the commitment. In what sense is any proposal ever "contractually binding"? A proposal is a proposal, not a contract. - Yes, a proposal is not a contract until it?s accepted but is enforceable after closing time and before the period of acceptance expires. Right? Dan
  11. Could we think of a way to improve the wording of our solicitations so that we can reduce the stress of accepting electronic proposals? On Requests for Proposals (RFP), many of my coworkers are ?terrified? (maybe very cautious?) of allowing electronic submission of proposals because of a. protest about late delivery, and b. the matter of not opening proposals until after the solicitation closes. c. (this concern is mine) The legality of an email as a contractually binding proposal. The late issue comes into effect because of the problems in determining the location of emails at the time designated in FAR 15.208(b )(i): ?If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals? As a new intern with less than a year contracting experience, still don?t see all the mines my more experienced buddies are trying to warn me about so, can we think of a way to improve the wording of our solicitations so that we can reduce the stress of accepting electronic proposals? We usually use wording similar to the following: 1. A complete proposal is due no later than <time and date>. Proposals shall be submitted so that they will be received no later than the exact due time. The Government uses the atomic clock found at http://www.time.gov to determine the closing time of the solicitation. It is the responsibility of the offeror to ensure that its proposal reaches the <Agency> in a timely manner. A late proposal will not be accepted, except as set forth in FAR 15.208, and will be retained in the file unopened. 2. Proposals may be delivered by mail, special delivery, email, or in person. Facsimile (fax) submission of proposals is not acceptable. 3. Proposals delivered by email must arrive no later than <time and date> at either one of the following inboxes (we encourage including both mailboxes in the email): a. Name1, <Name1@us.army.mil>, and/or b. Name2, <Name2@us.army.mil> 4. Proposals sent through the United States Postal Service via Express Mail or Priority Mail may require additional days for delivery. 5. Include the solicitation number, closing date, and closing time on the outside of the sealed envelope. 7. If delivering in person or by mail, deliver to: Agency Attn: Name1 Address City, XX Zip Code 8. The offeror is responsible to ensure that all parts of the proposal are submitted as requested. Failure to comply with the requirements of the solicitation may result in the rejection of the proposal. 9. It is the responsibility of the offeror to ensure that its proposal reaches <Agency> in a timely manner. a. The offeror shall submit its proposal to be received by the Government no later than the date and time stated on Standard Form 1449 or applicable amendment(s) to the solicitation. Please note that the computer program used to generate the Standard Form 1449 does not allow completion of block 8 with the appropriate local time. Block 8 shall read as if completed with the following: <time and date>. b. PROPOSAL ACCEPTANCE PERIOD. The offeror agrees to hold the prices in its proposal firm for XX days from the date specified for receipt of proposals or, if requested, from the data specified for receipt of final proposal revisions. Thanks in advance for your input. Dan
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