Report FAR 52.237-3, Continuity of Services clause in Contract Administration Posted July 10, 2017 Part of the phase-in and phase-out issue is the preparation for transitioning. Following is a DRAFT list I am working on to lead an effort to make the transition period for O&M contracts less stressful in my organization. I plan to include several CORs (Facilities Management), Technical Experts (O&M), and contracting personnel. I intend the conversation to lead to a change in the paragraph in the PWS on the transition period. Suggestions for improvement are always welcomed. - Proposed Transition Mission Statement: “Protect Government property, maintain continuity of services, on-board incoming Contractor, and out process outgoing Contractor.” - Should we change anything in the way we currently conduct Post-Award conferences? - This is a labor-intensive period. Should the Government provide temporary manpower to assist the COR? (need duties and responsibilities.) - Ensure the Government has copies of the PM Guides and PM Records. - Inventory GFP at least once per POP (and maybe 90 days prior to contract end?). - COR tracks, receives, reviews, and approves deliverables. - How should we incentivize the incumbent to cooperate with the incoming Contractor? (Phase-Out CLIN performance measures.) - What should be the phase-in period CLIN performance measures? - Need to review and accept/modify the current PWS phase-in/phase-out guidance. - Emphasize the impact of the transition period to the CPARS evaluation. - Seek prior O&M Contractor employees’ input. - Invoice-Payments audit in preparation to contract closeout. - Who should lead the transition effort (COR)? - Initial Deficiency list timeline to identify and correct. Effects on invoice & payment. - Create a transition matrix with timeline and responsibilities. - Do we have an established baseline for the building metrics for energy, water use, environmental, etc.? - HSPD12 badges inventory. - Keys inventory. - Initial QA process. - Should we include a list of local or regularly used subcontractors as FYI to the incoming Contractor? - Incumbents with poor performance record have an increase poor transition risk. How to manage that risk. - Should the Government include a requirement for the contractor to propose a phase-in/phase-out plan as part of the initial proposal?