Good Morning All,
I'm going back and forth on an RFP approach and was hoping to receive some constructive criticism.
Details: I am a Contracting Officer with DoN and am assigned a competitive, term, CPFF services (LOE) requirement for repairs to imagaing systems. Historcially the contractor employees have required the use of Overtime to complete the repairs due to short hull availabilities requiring the contractor to work around the hull’s schedule until the repair is completed and the need for the same persons to perform the repairs from start to finish. With the requiremements documents indicating an anticipated need for Overtime, I'm on the fence whether my RFP should have (Option #1) a CLIN structure that breaks out estimated straight time hours and estimated overtime hours for each contract year OR (Option #2) just combine the estimates into one CLIN and put it on the offeror(s) to propose an approach that completes that antiicpated tasking.
Option #1 - I like this approach because it gives the non-incumbents the most information and I am looking to increase the competitiveness of this requirement. It would also accuaretly relfect the requirements documents, as the overtime is anticipated based on historical data.
Option #2 - I like this approach because the requirement is performance-based, I'm buying hours for a term effort, and ultimately it is on the contractor to propose an acceptable approach to accomplishing the anticipated tasking. By saying 2,000 hours of overtime each year, I feel as if I'm swaying a contractor in its staffing approach ( 2 people at 40 hours per week plus OT versus 3 people at 30 hours per week including OT). In this option I would include some historical information in the RFP as to # hours spent weekly on Task xx.
As of today I'm thinking Option #2 is most appropriate, as per FAR 22.103-3(a) soliciations normally shall not include schedules that require OT at the Government expense and ( that when negotiating a contract, the PCO shall attempt to negotiate the premiums out of the proposal.
Thoughts?