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Bjoe

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  1. Bremen, I have a few answers for you: Award Date ? means the contract, purchase order, delivery order, modification by the Federal Government Contracting Officer confirming an agreement between all parties has been achieved. Effective date ? The date on which the award will become effective. Sorry about the way I am sending the following information, I can't seem to figure out how to attach a document. GUIDELINES FOR USING THE ELECTRONIC COMMERCIAL ITEM FORMAT COMPLETING SF-1449 FOR CONTRACTS/PURCHASE ORDERS The basic concept with commercial item solicitations is that 1) offerors will submit their signed offers, 2) we will evaluate and select an awardee, 3) we will fill in the remaining blanks on the form, as appropriate, and 4) we will sign the offer to make a contract. From time to time, there will be some variations on this basic concept, as outlined below. The remaining blocks of the SF-1449 will need to be filled in as follows: BLOCK 1 Requisition No. Completed as part of the solicitation. Page 1 of Revise to indicate the total number of pages in the contract, including all attachments. This is something you will have to do last, after the total number is known. 2 Contract number Insert the contract or purchase order number, e.g., Tpd-97-C-0012 or PD 970542. 3 Award/Eff. Date Insert the effective date. This will be on or after the date the Contracting Officer signs the contract or purchase order. 4 Order No. Leave blank. For purchase orders, the number goes in block 2. 5 Solicitation No. Completed as part of the solicitation. 6 Sol. Issue Date Completed as part of the solicitation. 7a Name Completed as part of the solicitation. 7b Telephone No. Completed as part of the solicitation. 8 Due date/time Completed as part of the solicitation. 10 This Acq. is ... Completed as part of the solicitation. 11 Delivery for FOB This will almost always be left blank 12 Discount Terms This is where the offeror fills in to offer us a discount for prompt payment. If they put this information elsewhere in their offer, add it in this block, too. If no discount was offered, insert "Net 30." 13 Rated Order Leave blank; we have no rated orders. 14 Method of Sol. Completed as part of the solicitation. 15 Deliver to Completed as part of the solicitation. 17a Contractor/Offeror The offeror should have completed this; if not insert the offeror's company name and address. 17b Check if ... The offeror should have completed this, if they had a different address for remittance. If the offeror included another address for remittance, but did not mark this block, mark it to so indicate. 18 Payment... Do not mark. 19-24 Schedule It is imperative that this part of the contract/purchase order contain a clear and accurate description of the items we are acquiring. If there is a conflict between this and any other part of the contract, this part takes precedence. The offeror should have completed this part. If the offeror provided this information in an alternative form, you should add it here. Remember that the way items are shown here should match the way we will be invoiced. 25 Accounting and ... Select the appropriate accounting data from the menu and insert the amount obligated at award for the base period of the contract. 26 Total Award Amount Insert the total dollar figure the contract can amount to if all options are exercised. 27a Solicitation ... Completed as part of the solicitation. 27b Contract ... Mark this box for contracts. Also mark one of the boxes to indicate whether or not addenda to the FAR clauses are part of the contract. 28. CO's discretion. 29. CO's discretion. 30. The contractor is required to sign block 30 a, and Print or type name and title in 30 b, 30 c. CO's discretion. 31. The contracting officer is required to complete blocks 31 a through 31c just as the contractor did in blocks 30 a through 30c.
  2. Oldarmy, I completed a FY 2009 Natural gas and electric delivery order through GSA, for the Armed Forces Retirement Home in Washington DC. GSA has an areawide utiltiy contract established, FAR 41 requires you to use areawide contract if your projected cost is over the simplified acquisition threshold. These delivery orders are a little tricky, I had to ask the GSA points of contact a lot of questions. These links should help you get started, the most important link is the utility guide, read and read it again. I hope this helps, Bjoe Utility Areawide Contracts. This is a listing of the various GSA Utility Areawide Contracts managed by the Energy Conservation section of GSA.gov. For additional information contact Mark Ewing at (202) 708-9296 or mark.ewing@gsa.gov or Jerard Butler at (202) 401-0855 or jerard.butler@gsa.gov. http://www.gsa.gov/utilityareawidecontract http://www.gsa.gov/gsa/cm_attachments/GSA_...RDZ-i34K-pR.doc Public building Service web site, GSA http://www.gsa.gov/Portal/gsa/ep/channelVi...hannelId=-13303 Utility Areawide guide http://www.gsa.gov/gsa/cm_attachments/GSA_...RDZ-i34K-pR.pdf
  3. Thank you Forerfed I appreciate your thoughts. Carl, no I have not read the Red Book, sounds like I need to. Thanks for the help.
  4. I am sure everyone has had the wonderful experience of creating a Hotel / Conference contract with audio, food and miscellaneous items. I only have one element that confuses me every time; food. There are a few GAO cases covering what is allowed for the government to contract for food and not many straight forward rules. This is where I think we need some strict guidance on what is or what is not allowed. I recently made the determination to stick by the established Per Diem rates, for the menu selections at a Hotel / Conference. But the Federal Agency that I represented in this contract went to the top leadership to express their outrage because I said a $15 dollar per person lunch is all that I would allow; but they wanted the $55 dollar per person lunch because that is a choice on the menu. One of the arguments they used to allow the cost is the guest speaker was speaking during lunch. We understand the Government can pay for meals in this case; however the fair and reasonable cost must be looked at. I called the Hotel Service Manager and she developed a menu plan that was $15.00 plus gratuity. However the Agency Leadership was still outraged. If Per Diem is $15.00 for lunch, and the agency is paying for the meal should I hold the agency to the $15.00 dollar limit, or should I let them pay $55.00? How do I justify price fair and reasonable? My Lead CO made a great point, how would Lou Dobbs or Bill O'Reilly present this to the public; the fact that we allowed each Government employee a $55.00 meal. Any guidance would be appreciated, Thank you, Bjoe
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