-
Posts
7,092 -
Joined
-
Last visited
Reputation
0 NeutralAbout joel hoffman
Profile Information
-
Gender
Male
-
Interests
Following God, Family, Sailing, Motorcycling, Hunting, Volleyball; Acquisition, Negotiating, Source Selections, Contract Administration, Construction, Design-Build Construction, mods, claims, TFD, TFC, project controls,
Recent Profile Visitors
The recent visitors block is disabled and is not being shown to other users.
-
FAR REFERENCE ON SF-30 MODIFICATIONS FOR CLOSEOUTS
joel hoffman replied to creyes814's topic in Contract Administration
I now realize that despite many of us asking why or commenting about the OP’s need to issue a de-obligation mod, the OP didn’t respond. by simply saying that all he/she wants to know is a FAR reference for what to include in Box 13. The FAR doesn’t specify what to cite for every modification action. Another nebulous, speculative rabbit hole and waste of time fueled by lack of engagement by an OP. Silly me, again. Sorry if I lured others down the hole.🫣 -
FAR REFERENCE ON SF-30 MODIFICATIONS FOR CLOSEOUTS
joel hoffman replied to creyes814's topic in Contract Administration
@creyes814, you didn’t identify what agency you work for. Your agency should have contract closeout procedures. Why do you need a “FAR reference” on how to do a closeout mod? These are agency specific procedures which should be referenced in agency acquisition regulations and/or in Financial Management Regulations. I don’t think that you are being forthright by declining to identify your agency. Individual agencies have varying closeout procedures, I Googled The DOD Financial Management Regulation procedures for contract closeout deobligating excess funds. Here is one example of the search results: Deobligating excess funds at contract closeout “If a deobligation occurs before contract closeout, a modification is required (FMR Volume 3 Chapter 8 081612B. 2). At closeout a DD form 1594 or electronic equivalent can be used to deobligate funds, a modification is not required (FMR Volume 3 Chapter 8 081612 B. 1).” I also found a State Department site that does require a closeout mod: https://www.acquisition.gov/dosar/604.804-70-contract-closeout-procedures.… “DOSAR 604.804-70 Contract closeout procedures…. “(d)Specific Procedures …(5) The contracting officer shall reconcile the contract obligations and contractor payments, and then deobligate any excess funds remaining in the contract by issuing a contract modification on a SF–30. Close coordination with the finance office is necessary in order to receive the required information to perform a funds status review.” If you issue a modification, one hit simply cited that a closeout mod (after final completion and payment) is a unilateral, citing that it is a “de-obligation of excess funds” modification. You could Check block 13 d Other and describe the de-obligation of excess funds after final payment (you can cite the agency reference for the mod)- if your automated contracting system allows it. Check your agency specific SOP. Automated contracting systems may have specific requirements or limitations on how to do a de-obligation mod… Agency SOP’s might require a reconciliation of affected CLINs and/or final contract price in the body of the mod. The agency SOP may suggest or require sending the contractor a copy of the reconciliation, close-out mod. What goes in Block 13d isn’t necessarily specified in the FAR I personally find it difficult to believe that your (unidentified) agency doesn’t have standard operating procedures for de-obligating excess funds. You aren’t re-inventing the wheel for one of your agency contracts. I’m willing to bet that this isn’t something new in your agency. We shouldn’t have to research the numerous agency references for you. -
FAR REFERENCE ON SF-30 MODIFICATIONS FOR CLOSEOUTS
joel hoffman replied to creyes814's topic in Contract Administration
I find it hard to believe that a contracting organization wouldn’t have contract closeout procedures. The DOD Appropriations Regs likely cover the basics of deobligating excess funds but I don’t have the inclination to research it. Our organization had the resources available to call or visit and ask… -
FAR REFERENCE ON SF-30 MODIFICATIONS FOR CLOSEOUTS
joel hoffman replied to creyes814's topic in Contract Administration
Has final payment with release of claims been made? If so, it would likely be an admin mod adjusting the quantities and final contract price - unless the electronic, tail wagging the dog (TWTD), contracting system won’t allow a price adjustment for an admin mod… In that case, I would suggest issuing a unilateral change order under the changes clause - unless the TWTD contracting system doesn’t allow that, either! -
Im surprised that this topic is still open. @TippHill, can you advise what the resolution was? Thanks.
-
Perhaps a BPA with the several arbitrators , with the proviso that the arbitration procedures would apply to selection of the arbitrator.
-
That can be tricky. If you decide to conduct discussions and have one or more firms with deficiencies that may be curable, You need to consider pricing and non-price aspects of the proposals in establishing the initial competitive ranges. However, technically, materially deficient proposals aren’t eligible for award unless and until the firms can clear the deficiencies during or after discussions.
-
FAR REFERENCE ON SF-30 MODIFICATIONS FOR CLOSEOUTS
joel hoffman replied to creyes814's topic in Contract Administration
Does your contracting system or organization require that the contract or task order be modified for closeout? Unless there are price adjustments or quantity adjustments to unit priced line items, why would you have to modify the contract or task order for closeout? Procedures for the final payment invoice and payment , including a release of claims, would normally suffice back “in the day.” -
…for inclusion in conducting discussions. If no discussions, there is no competitive range or competitive range determination. If the firm is initially included but no longer in the competitive range after discussions at the time of a trade off analysis for selection, it’s not included in the trade-off analysis and its price isn’t considered. …of the selected vendor. If the firm is not included in the competitive range for discussions or is no longer competitive (unawardable) due to unacceptable ratings (and/or price) the government doesn’t have to and might be unable to consider its price (per the previous reasoning in this thread ).
-
Competition and extending the PoP of BPAs
joel hoffman replied to Sascha Kemper's topic in Contract Administration
Agree