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Another interesting concept from a couple agencies including the DHS Innovation Lab.  It’s amazing the ideas people come up with given the opportunity and the right place with the right management.  

https://www.federaltimes.com/govcon/contracting/2019/10/30/want-to-win-a-government-contract-try-a-selfie/

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Oh wow, this is fascinating.  But for GAO protests, they only allow submission of the Agency Record by uploading electronic files to "EPDS," and that system only takes PDF and Excel. Will the rules be  changed to have the EPDS system take audio/video file formats?  Hmm.

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Video proposals are expressly allowed in the FAR.  I am glad to see contracting officers using the flexibilities that the FAR already allows.

An oral proposal cannot be submitted to the GAO either — but if there is some sort of written record, that can be submitted.   The FAR allows for but does not require recording of oral presentations, but also allows for Government notes and so forth so serve as the record.

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On ‎11‎/‎20‎/‎2019 at 1:35 PM, formerfed said:

It’s amazing the ideas people come up with given the opportunity and the right place with the right management.  

Agreed. It seems that lots of discussions in the Forum encourage innovation that could be adopted by others.

21 hours ago, ji20874 said:

Video proposals are expressly allowed in the FAR.

Well maybe not so expressly but In a way that DHS met the intent.....

"15.102 Oral presentations.

      (a) Oral presentations by offerors as requested by the Government may substitute for, or augment, written information. Use of oral presentations as a substitute for portions of a proposal can be effective in streamlining the source selection process. Oral presentations may occur at any time in the acquisition process, and are subject to the same restrictions as written information, regarding timing (see 15.208) and content (see 15.306). Oral presentations provide an opportunity for dialogue among the parties. Pre-recorded videotaped presentations that lack real-time interactive dialogue are not considered oral presentations for the purposes of this section, although they may be included in offeror submissions, when appropriate....

15.102(c)(4) The impact (including cost) on small businesses. In considering the costs of oral presentations, contracting officers should also consider alternatives to on-site oral presentations (e.g.,teleconferencing, video teleconferencing)...."

 

22 hours ago, govt2310 said:

Oh wow, this is fascinating.  But for GAO protests, they only allow submission of the Agency Record by uploading electronic files to "EPDS," and that system only takes PDF and Excel. Will the rules be  changed to have the EPDS system take audio/video file formats?  Hmm.

Guess it depends on the discretion of what the agency would keep to then send to GAO.

"15.102  (e) The contracting officer shall maintain a record of oral presentations to document what the Government relied upon in making the source selection decision. The method and level of detail of the record (e.g.,videotaping, audio tape recording, written record, Government notes, copies of offeror briefing slides or presentation notes) shall be at the discretion of the source selection authority. A copy of the record placed in the file may be provided to the offeror."

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  • 3 months later...

What happens if I'm using FAR part 15 procedures and hold oral presentations and the RFP says that the government intends to make award without discussions? In this case, if the government asks for a clarification to address a minor error (e.g. in what they heard or saw on a PowerPoint slide) and the offeror's answer seems like they changed their original proposal as a result of that clarification? Or is it a good idea to only hold oral presentations after establishing a competitive range to avoid this situation?

EDIT: I'm talking about in-person live oral presentations in this case, where the offeror might be more likely to say something that can be taken as a change to its original oral presentation on the spot in the heat of the moment, I say "more likely" because I understand that this can happen even in written clarifications to a written proposal when the offeror includes more information in its response to the clarification than was asked but I just imagine more dialogue back and forth between the offeror and the government in a live oral presentation than in a written proposal submission.

Edited by Sam101
Grammer
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There is no problem, Sam101 -- the answer is the same whether paper proposal or oral presentation of proposal.  With a paper proposal, and a paper request for clarification, what happens if an offeror responds with a proposal revision?  The Government didn't ask for it so the Government ignores it -- see para. (c)(7) of the provision at FAR 52.215-1, Instructions to Offerors--Competitive Acquisition.  The same goes for proposals revisions in an oral setting.  

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