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How do you structure CLINs for a multi-year award with annual non-severable deliverables?


CSJas

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Hello,

I had a requirement last year for annual data buys in which we receive a delivery at the end of each fiscal year for one data package. We do not require anything else from the contractor between deliverables. Last year, we cut an Order for a base year plus four one-year options to cover the future deliveries, and the base/options ended the day the delivery was due. I was just informed by my customer that they forgot to submit a requisition to exercise the first option, and the Order is now expired. I am trying to figure out how to prevent this from happening again in the future by figuring out if there is a better way to structure this Order. Since the options do not need periods of performance because they are single deliveries, how can I structure this Order? Should I have the options state a delivery date and a note that they will be exercised "no later than XX days before delivery"? Is it even permissible to have a multi-year order for deliveries? We can not cut an IDIQ or BPA for this type of purchase. I know that for non-severable work, we could have one CLIN that extends past a year, but we are not sure if we need all future deliverables, hence why we had options added.

 

Thanks.

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ITEM  SUPPLY/SERVICE     QTY  UNIT  UNIT PRICE   AMOUNT

-------------------------------------------------------

001   Data Package 2019   1    EA      $10,000  $10,000

.     Delivery: Jan 2020

 

OPTION ITEMS-

 

101   Data Package 2020   1    EA      $10,000  $10,000

.     Delivery: Jan 2021

 

201   Data Package 2021   1    EA      $10,000  $10,000

.     Delivery: Jan 2022

 

301   Data Package 2022   1    EA      $10,000  $10,000

.     Delivery: Jan 2023

 

401   Data Package 2023   1    EA      $10,000  $10,000

.     Delivery: Jan 2024

 

FAR 52.217-7, Option for Increased Quantity—Separately Priced Line Item

.     fill-in: JAN-OCT of the data package year

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20 hours ago, ji20874 said:

-------------------------------------------------------

ITEM  SUPPLY/SERVICE     QTY  UNIT  UNIT PRICE   AMOUNT

-------------------------------------------------------

001   Data Package 2019   1    EA      $10,000  $10,000

.     Delivery: Jan 2020

 

OPTION ITEMS-

 

101   Data Package 2020   1    EA      $10,000  $10,000

.     Delivery: Jan 2021

 

201   Data Package 2021   1    EA      $10,000  $10,000

.     Delivery: Jan 2022

 

301   Data Package 2022   1    EA      $10,000  $10,000

.     Delivery: Jan 2023

 

401   Data Package 2023   1    EA      $10,000  $10,000

.     Delivery: Jan 2024

 

FAR 52.217-7, Option for Increased Quantity—Separately Priced Line Item

.     fill-in: JAN-OCT of the data package year

Oh yes, the -7 option clause. This helps a lot. Thanks!

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