CSJas Posted October 30, 2019 Report Share Posted October 30, 2019 Hello, I had a requirement last year for annual data buys in which we receive a delivery at the end of each fiscal year for one data package. We do not require anything else from the contractor between deliverables. Last year, we cut an Order for a base year plus four one-year options to cover the future deliveries, and the base/options ended the day the delivery was due. I was just informed by my customer that they forgot to submit a requisition to exercise the first option, and the Order is now expired. I am trying to figure out how to prevent this from happening again in the future by figuring out if there is a better way to structure this Order. Since the options do not need periods of performance because they are single deliveries, how can I structure this Order? Should I have the options state a delivery date and a note that they will be exercised "no later than XX days before delivery"? Is it even permissible to have a multi-year order for deliveries? We can not cut an IDIQ or BPA for this type of purchase. I know that for non-severable work, we could have one CLIN that extends past a year, but we are not sure if we need all future deliverables, hence why we had options added. Thanks. Link to comment Share on other sites More sharing options...
ji20874 Posted October 30, 2019 Report Share Posted October 30, 2019 ------------------------------------------------------- ITEM SUPPLY/SERVICE QTY UNIT UNIT PRICE AMOUNT ------------------------------------------------------- 001 Data Package 2019 1 EA $10,000 $10,000 . Delivery: Jan 2020 OPTION ITEMS- 101 Data Package 2020 1 EA $10,000 $10,000 . Delivery: Jan 2021 201 Data Package 2021 1 EA $10,000 $10,000 . Delivery: Jan 2022 301 Data Package 2022 1 EA $10,000 $10,000 . Delivery: Jan 2023 401 Data Package 2023 1 EA $10,000 $10,000 . Delivery: Jan 2024 FAR 52.217-7, Option for Increased Quantity—Separately Priced Line Item . fill-in: JAN-OCT of the data package year Link to comment Share on other sites More sharing options...
CSJas Posted October 31, 2019 Author Report Share Posted October 31, 2019 20 hours ago, ji20874 said: ------------------------------------------------------- ITEM SUPPLY/SERVICE QTY UNIT UNIT PRICE AMOUNT ------------------------------------------------------- 001 Data Package 2019 1 EA $10,000 $10,000 . Delivery: Jan 2020 OPTION ITEMS- 101 Data Package 2020 1 EA $10,000 $10,000 . Delivery: Jan 2021 201 Data Package 2021 1 EA $10,000 $10,000 . Delivery: Jan 2022 301 Data Package 2022 1 EA $10,000 $10,000 . Delivery: Jan 2023 401 Data Package 2023 1 EA $10,000 $10,000 . Delivery: Jan 2024 FAR 52.217-7, Option for Increased Quantity—Separately Priced Line Item . fill-in: JAN-OCT of the data package year Oh yes, the -7 option clause. This helps a lot. Thanks! Link to comment Share on other sites More sharing options...
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