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RFP Cancellation


cogp2

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What is the effect of cancellation of an RFP, and then a month later the agency asks a set of clarifying questions about the offeror's proposal under that RFP? Agency says it will re-issue the RFP 'soon'. RFP was issued as commercial item HUBzone set-aside and likely multiple offers were received.

How should offeror interpret the agency's cancellation? What is offeror's best response?

Thanks!

R,

Bob Thompson

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Why don't you call the contracting officer to ask why the soliciataion was cancelled? In any event, I recommend that you answer the agency's questions.

You may be able to infer why the contracting office cancelled the solicitation from this FAR cite:

15.206

(e) If, in the judgment of the contracting officer, based on market research or otherwise, an amendment proposed for issuance after offers have been received is so substantial as to exceed what prospective offerors reasonably could have anticipated, so that additional sources likely would have submitted offers had the substance of the amendment been known to them, the contracting officer shall cancel the original solicitation and issue a new one, regardless of the stage of the acquisition.

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Why don't you call the contracting officer to ask why the soliciataion was cancelled? In any event, I recommend that you answer the agency's questions.

You may be able to infer why the contracting office cancelled the solicitation from this FAR cite:

15.206

(e) If, in the judgment of the contracting officer, based on market research or otherwise, an amendment proposed for issuance after offers have been received is so substantial as to exceed what prospective offerors reasonably could have anticipated, so that additional sources likely would have submitted offers had the substance of the amendment been known to them, the contracting officer shall cancel the original solicitation and issue a new one, regardless of the stage of the acquisition.

napolik,

Thanks for confirming view. I appreciate it!

R,

Bob Thompson

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  • 2 weeks later...

.

Based on my very limited experience, cancellation of an RFP could mean that the evaluation scheme was defective, resulting in the wrong offeror being ranked as "in line for award."

When the agency goes through the evaluation process outlined in the solicitation, and their preferred vendor doesn't win, they have a couple of choices.

  • They can change the scope of the requirement and cancel and resolicit;
  • if the solicitation is written poorly enough, they can find that the scope falls within the scope of an existing contract with a vendor they really don't like working with, but who is preferrred over the vendor in line for award of the new contract, and cancel the RFP;
  • they can deobligate funds and then cancel due to insufficient funds;
  • theoretically, they could even award to the vendor who won the competition.

The fact that they are talking to you after the cancellation suggests that you might be the preferred vendor that they wanted to win, and they are now subtly coaching you how to win under the resolicitation.

.

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