Jump to content
The Wifcon Forums and Blogs
Sign in to follow this  
Renu Simo

Compressed Gas Delivieries Question

Recommended Posts

Hello,

I am working on a requirement to acquire compressed gases.  I am planning to do a fixed price purchase order for a total of five years ( base + 4 option periods).  There is approximately 50 gases which are required and since program office is not sure on the # of quantities required for each gas , i am trying to figure how to prepare my RFQ. Program office don't anticipate to spend more than 40k/year. Thanks in advance for the suggestions. 

 Background Information:  Gases are used daily at most labs .It’s required to maintain essential lab equipment and integrity of research performed by scientific staff who support research. Gas usage in labs varies depending on types of experiments and use of specific lab equipment.  Orders are placed and delivered based upon daily lab request. 

Share this post


Link to post
Share on other sites

How about contracting for "gas as a service"? Make the contractor responsible for ensuring there's always gas when it's needed. They can bill a fixed price for each tank used.

Share this post


Link to post
Share on other sites

I would ask the program office for the details behind the 40K per year and include that estimate in the RFQ. I assume the details are based on so many tanks of a certain type gas. I would also list the names of all 50 gasses and for each, the type of delivery system (e.g., tanks/bottles and size) . I would ask each lab for past known usage details and include that in the RFQ. You should have a purchasing system that requires a requester provide a requisition with sufficient details to support a purchase.   

Share this post


Link to post
Share on other sites

Treat every need for refill as a new repetitive purchase and establish one of more BPAs under FAR Part 13.  

Share this post


Link to post
Share on other sites

Without reading anything else, my initial thought is going with ji20874’s approach.  To avoid have the procurement office constantly involved with placing calls, I would write funded orders for estimated quantities and designate lab officials as ordering POCs to place calls as needed. 

After reading responses, Don’s approach makes a lot of sense.

Another thing is conduct market research and ask gas suppliers what they suggest.  There must be lots of other customers in similar situations.

Share this post


Link to post
Share on other sites

Join the conversation

You can post now and register later. If you have an account, sign in now to post with your account.

Guest
Reply to this topic...

×   Pasted as rich text.   Paste as plain text instead

  Only 75 emoji are allowed.

×   Your link has been automatically embedded.   Display as a link instead

×   Your previous content has been restored.   Clear editor

×   You cannot paste images directly. Upload or insert images from URL.

Sign in to follow this  

×
×
  • Create New...