ldroot Posted September 15, 2015 Report Share Posted September 15, 2015 Hello My agency is putting together a SOW for commercial items consisting of Solar Panels and Batteries along with installation for two remote National Parks, however they do not know what will best work best for the two visitor centers so they are leaving the Mfg, Make, and Model specifications for everything up to the contractors to recommend what will work best? Frankly I have no idea how to evaluate this if under price and if several different makes and models of solar panels and batteries are suggested by the vendors.Under FAR 52.212-2 Evaluation of Commercial Items how would I list the Evaluation Factors for such an award and then how do you evaluate this kind of procurement?Any suggestions would be appreciated Thanks everyoneLonnie Link to comment Share on other sites More sharing options...
ji20874 Posted September 15, 2015 Report Share Posted September 15, 2015 If the agency doesn't really care about the arrangement of panels and batteries, but only wants an arrangement that works and produces __ kilowatts per hour and provides a constant stream of __ volts during daylight hours and __ volts during nighttime hours(or whatever), then that's what your requirement description should say. You can do your evaluation as price-only. You don't care about the particulars -- you only care about results. That's a good approach. If you want to evaluate the technical acceptability, you can do that as low-price-technically-acceptable. You might also consider an up-or-down market acceptance criteria -- see FAR 11.103. However, if you're interested in doing a good-better-best comparison, and you might be willing to pay more for best, well, you can do that, too. Do you have evaluators who are competent to do an evaluation? You know, you can contract for expert services to help you with your planning and to do your technical evaluation -- see FAR 37.204. Link to comment Share on other sites More sharing options...
ldroot Posted September 15, 2015 Author Report Share Posted September 15, 2015 Looks like some good information ji20874Thanks I read over the references and see what I have.I believe we have some good Engineers who can make that determination, and I'll look over the SOW to see what they have broke down, I think they need more specs for minimum standards? Thanks again Link to comment Share on other sites More sharing options...
Guest Vern Edwards Posted September 15, 2015 Report Share Posted September 15, 2015 Lonnie: I'm not sure what good information you think you just got, but I suggest that you call some of the other parks and maybe the Fish and Wildlife Service, the Bureau of Land Management, and the Forest Service and find out who else has bought solar panels and installation for visitors' facilities and ask for their advice about requirements, makes and models, installers, maintenance, warranties, and evaluation factors. Call offices with geography and weather that are like the places where you want to install. Link to comment Share on other sites More sharing options...
ldroot Posted September 15, 2015 Author Report Share Posted September 15, 2015 I've checked FBO but only found agencies where they identified the Solar Panels and BatteriesWhat I'm running into is they want to be told what Panels and Batteries would work best and I'm not sure how to evaluate different models and manufactures... Link to comment Share on other sites More sharing options...
Guest Vern Edwards Posted September 15, 2015 Report Share Posted September 15, 2015 Aren't you in touch with other offices of the Park Service? Can't you pick up a phone and call around? The bedrock for any evaluation will be your requirement. The requirement will determine what is acceptable. If you don't know what your requirement is, then you'll have to do some market research and then base your requirement on what you know about your facility and what you learn about the various products. The requirement is the evaluation baseline. Link to comment Share on other sites More sharing options...
ldroot Posted September 15, 2015 Author Report Share Posted September 15, 2015 Yep Vern that's the rubWe have no bedrock. No Base - They don't know what they want and so they want to be told what they want. I did some Market Research and I did find examples of what "I" found they could procure which was spelled out in other FS awards I found within IAS and FBO but not having any knowledge of Solar Panels or the systems then I'm not going to be the one who evaluates the bids. They are talking "Price" being the only evaluation credential. However, I know no other value to assign and I'm afraid that if we go with Solar Panel "C" from xyz Inc, cause we can afford better than "A" and "B" then vendor 123.inc will come back with a protest stating "I could have provided Panel "C" for less the price... See where my hesitation on just doing a Price Evaluation.I'm new to this agency so I don't have a good pool of CS to reach out to yet. Link to comment Share on other sites More sharing options...
ji20874 Posted September 15, 2015 Report Share Posted September 15, 2015 Are you going to award a contract for Solar Panal "C" from xyz company? Or are you going to award a contract for a solar system that provides __ kilowatts per hour and provides a constant stream of __ volts during daylight hours and __ volts during nighttime hours? Let's use an illustration... You could award a contract for two all beef patties, special sauce, lettuce, cheese, pickles, onions on a sesame seed bun. Or, you could award a contract for a Big Mac hamburger. Please consider contracting for expert services to help you with your planning and to do your technical evaluation -- see FAR 37.204. The pennies you spend could save you thousands later. Or, do some market research and ask prospective contractors how they would recommend you conduct your acquisition -- ask for specifics on CLIN structure and evaluation criteria. Link to comment Share on other sites More sharing options...
Guest Vern Edwards Posted September 15, 2015 Report Share Posted September 15, 2015 You can't just tell companies to propose a system. You have to provide them with information about your system needs. Will you be off-grid or will the system be intertied? What kind of structure do you have? What are its dimensions? How much sun do you get? Are you on the Olympic Peninsula or in Arizona? Is your visitor's center the size of the one at the Grand Canyon or the one in the Hoh Rainforest? What are your power requirements? Look, you're a buyer, right? Do you know how to buy? Well, then, do some market research. Think. Help your clients. Get up to speed. Become THE solar power system guru. Here are some sources of information about system needs analysis and specification: https://www1.eere.energy.gov/buildings/residential/pdfs/rerh_pv_guide.pdf http://www.affordable-solar.com/residential-solar-home/Residential-Calculator http://www.homepower.com/articles/solar-electricity/equipment-products/understanding-pv-module-specifications http://www.npcpsolar.com/images/SRSInstallationGuide.pdf http://www.cnfocussolar.com/pdf/1KW%20Off.pdf There are many more such sources of info. Study up. Show your clients that you can take the lead. Once you undedrstand your need you can start thinking about evaluation criteria and methods. Now sign off Wifcon and get to it. Consider this an opportunity to excel. Link to comment Share on other sites More sharing options...
ldroot Posted September 16, 2015 Author Report Share Posted September 16, 2015 UpdateI've talked them into performing a RFI with a sight visit and buffing up their specifications. Thank you for the input fellas, very good points Link to comment Share on other sites More sharing options...
Guest Vern Edwards Posted September 16, 2015 Report Share Posted September 16, 2015 That's a start. BE the solar power panel! Link to comment Share on other sites More sharing options...
ldroot Posted September 16, 2015 Author Report Share Posted September 16, 2015 Great looking stuff VernI'll read up on the information you provided. Thanks for taking the time to dig that up! Link to comment Share on other sites More sharing options...
Guest Vern Edwards Posted September 16, 2015 Report Share Posted September 16, 2015 Here's some more background on solar power: http://nylcvef.org/wp-content/uploads/2013/07/Solar-Briefing-Paper.pdf http://www.think-solar-power.com http://lifehacker.com/how-to-decide-whether-to-install-solar-panels-for-your-1719858560 http://www.pugetsoundsolar.com/for-my-family-and-home.html http://www.engadget.com/2014/05/28/solar-energy-explainer/ http://www.journals.elsevier.com/solar-energy/most-downloaded-articles/ By the end of the weekend you'll be the go-to solar power acquisition guru! BE the sun! Link to comment Share on other sites More sharing options...
apsofacto Posted September 16, 2015 Report Share Posted September 16, 2015 I have never seen such reflection on solar panels . . . Link to comment Share on other sites More sharing options...
Guest Vern Edwards Posted September 16, 2015 Report Share Posted September 16, 2015 It's fun to figure things out and to solve problems and to show the client that you're not an obstacle or roadblock, but the solution. "If it's possible, it's done. If it's impossible, it will be done." http://www.weeklystandard.com/articles/consummate-warrior Link to comment Share on other sites More sharing options...
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