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EBuy RFQ Posting vs Emailing


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Our office is currently using an electronic contract writing program that enables us to post an RFQ to e-buy via an interface between that program and e-Buy. We have been instructed by our HCA not to email any RFQ's to schedule contractors because we are posting every RFQ to e-buy (and theoretically, every schedule holder has access to review the RFQ we post to that particular schedule).

However, on more than one occasion we have seen that the list of schedule contractors relevant to one category on the contract writing program has not accurately meshed with the list of schedule contractors relevant to that same category as shown on GSA Advantage. This makes some of us question how well the interface is working.

Here's my question: when we run into the situation (which I'm certain we will) where a schedule contractor claims they cannot access our RFQ through ebuy for some reason or other, and they specifically ask for the RFQ to be emailed to them - what do we do?

Our HCA has provided direction not to email RFQ's to anyone - however, FAR 8.405-2©(4) states "the ordering activity shall provide the RFQ to any schedule contractor who requests a copy of it." Can/should we really just stand on the position that we posted the RFQ and all schedule contractors should be able to access it?

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