Jump to content
The Wifcon Forums and Blogs
Sign in to follow this  
SLK Contractor

Question on Part-Time EE Timekeeping

Recommended Posts

We are anticipating our first DCAA floor check in the next 6 months. I wonder if anyone here can answer a question we have regarding Part-Time employee Timesheets.

We understand that Timesheets must be completed daily. We use electronic Timesheets. If we have a DCAA floor check and the auditor selects one of our Part-Timers to interview, and this employee has not worked any days so far that week, would it be considered a deficiency if their Timesheet is blank? Or should they be entering "zeros" on each day they do not work to be considered compliant?

For example, say we have an employee who only works one day per week, 8 hrs on a Thursday. If a DCAA auditor arrives on a Wednesday to do the floor check, should that employee's Timesheet show:

M T W T F S S

0 0

Or would we be okay if this employee's Timesheet is still completely blank?

Thank you in advance for any input.

Share this post


Link to post
Share on other sites

Or would we be okay if this employee's Timesheet is still completely blank?

Who would enter the "zeroes"? My experience in relation to timekeeping and DCAA leads me to the conclusion that more important than having time filled out every day is that the employee certifies that time. I have known DCAA auditors to be understanding of off-site employees having their time-sheet filled out by an admin as long as it is approved after the fact by the employee. Your explanation that these are part-time employees who have not started work that week should be sufficient.

Share this post


Link to post
Share on other sites

Who would enter the "zeroes"?

We would require our Part-Timers to briefly log on to their Timesheet at the end of the days they did not work to enter the 0's. (They can access it from web or smartphone.)

Thank you for your input.

Share this post


Link to post
Share on other sites

SLK,

I recommend you establish your position regarding part-time employee timekeeping requirements and memorialize it in a policy/procedure. That way, so long as the employee is complying with the written expectations, the auditor should be okay with it. (Assuming the expectations are reasonable.)

Hope this helps.

Share this post


Link to post
Share on other sites

SLK, have you looked at DCAA Manual 7141.90, Information for Contractors and CAM 5-909? This might help you prepare for a review of your timekeeping policies, procedures and practices.

Share this post


Link to post
Share on other sites

Yes, thank you, we have read those references, and used them to develop our policies & procedures. Only the question about the part-timers didn't seem clearly answered there. We are editing our Timesheet procedure to address this as suggested by H2H. Thank you!

Share this post


Link to post
Share on other sites
Guest
This topic is now closed to further replies.
Sign in to follow this  

×
×
  • Create New...