Jump to content

Extending Proposal Validity Years After Proposal Submittal


DGregory

Recommended Posts

Situation: We submitted a proposal in response to a competitive RFP more than three years ago for a CPFF IDIQ contract. The proposal, which included several subcontractor team members, was valid for 120 days. We have received no requests to extend our proposal validity since submission, nor have we received any requests for clarification or updates.

We have now received a request from the customer to extend the validity of our proposal. Naturally, our indirect and direct labor rates have changed since submission, as have some of our key personnel. Further, our team make-up has changed as a result of several subcontractor status changes.

Question: If we extend the validation of our proposal as requested, what, exactly, are we validating? Are we validating that we can complete the work proposed in the SOW for the original price proposed, or are we validating that everything stated in the proposal (i.e., certifications, rates, personnel, subcontractors) are exactly the same as they were upon proposal submission?

Would it be appropriate to agree to extend, while noting our qualifications / issues / questions? It is currently our intention to do as requested, but we are having difficulty discerning the ramifications and resulting obligations of doing so.

Link to comment
Share on other sites

Guest Vern Edwards

I'm not sure what the agency meant by "validity", and if they used that word you should ask for clarification. I suspect that what they really want is for you to extend the deadline for acceptance of your proposal. However, that might raise issues about the continuing truth of certain statements that you made.

You'd better check.

Link to comment
Share on other sites

Extend the validity of your offer? Or extend the period for the Government's acceptance of your offer?

I prefer the latter, and if I were answering, I would use those words. Your offer was made on a certain date, and all of your reps & certs, and your cost assumptions, were valid based on the offer submission date. You aren't changing the offer submission date, and you aren't submitting a new offer. You might answer with something like, "We extend the period for the Goverment's acceptance of our offer through _____."

Link to comment
Share on other sites

Guest
This topic is now closed to further replies.
×
×
  • Create New...