DGregory Posted April 22, 2014 Report Share Posted April 22, 2014 Situation: We submitted a proposal in response to a competitive RFP more than three years ago for a CPFF IDIQ contract. The proposal, which included several subcontractor team members, was valid for 120 days. We have received no requests to extend our proposal validity since submission, nor have we received any requests for clarification or updates. We have now received a request from the customer to extend the validity of our proposal. Naturally, our indirect and direct labor rates have changed since submission, as have some of our key personnel. Further, our team make-up has changed as a result of several subcontractor status changes. Question: If we extend the validation of our proposal as requested, what, exactly, are we validating? Are we validating that we can complete the work proposed in the SOW for the original price proposed, or are we validating that everything stated in the proposal (i.e., certifications, rates, personnel, subcontractors) are exactly the same as they were upon proposal submission? Would it be appropriate to agree to extend, while noting our qualifications / issues / questions? It is currently our intention to do as requested, but we are having difficulty discerning the ramifications and resulting obligations of doing so. Link to comment Share on other sites More sharing options...
Guest Vern Edwards Posted April 22, 2014 Report Share Posted April 22, 2014 I'm not sure what the agency meant by "validity", and if they used that word you should ask for clarification. I suspect that what they really want is for you to extend the deadline for acceptance of your proposal. However, that might raise issues about the continuing truth of certain statements that you made. You'd better check. Link to comment Share on other sites More sharing options...
ji20874 Posted April 22, 2014 Report Share Posted April 22, 2014 Extend the validity of your offer? Or extend the period for the Government's acceptance of your offer? I prefer the latter, and if I were answering, I would use those words. Your offer was made on a certain date, and all of your reps & certs, and your cost assumptions, were valid based on the offer submission date. You aren't changing the offer submission date, and you aren't submitting a new offer. You might answer with something like, "We extend the period for the Goverment's acceptance of our offer through _____." Link to comment Share on other sites More sharing options...
DGregory Posted April 22, 2014 Author Report Share Posted April 22, 2014 Thanks so much for answering! The actual words they used were: "The Government requests that all proposal validity dates be extended". Link to comment Share on other sites More sharing options...
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