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When closing out micropurchases and simplified acquisitions under $25,000.00, how many attempts and methods should be used to contact the contractor to verify payment of the final invoice and any outstanding matters?

If the contractor fails to respond after being contacted three or more times, should a letter be sent to the contractor or is it appropriate to then proceed with closeout of the contract? I am unable to locate regulations or guidance requiring a specific minimum number of days for the contractor to respond with a verification. Please advise. Thanks.

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If the contracting officer has evidence of receipt of the goods and final payment has been made then the contract should be closed - - see FAR 4.804-1 (a)(1). Absent supplemental local guidance I don't believe you need to verify that the payment was received by the contractor only that payment was made.

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