CPAR

[wayforward]

I don't see a hard fast deadline for when an Agency has to complete a CPAR---only in "a timely" manner ?. Is this a correct read of process/regs?

I assume in a timely manner starts after a task order end date?? I see there are deadlines for contractor comments, etc. If we don't receive a CPAR after 90 days of a task order end date, can we start asking/pushing for one?

[joel hoffman]

I don't see a hard fast deadline for when an Agency has to complete a CPAR---only in "a timely" manner ?. Is this a correct read of process/regs?

I assume in a timely manner starts after a task order end date?? I see there are deadlines for contractor comments, etc. If we don't receive a CPAR after 90 days of a task order end date, can we start asking/pushing for one?

Are you referring to the Navy's contractor performance assessment rating system or to performance evaluations in general? I believe that agencies have their own internal requirements for timeliness of contractor performance evaluations. Yes, I would think it appropriate, if you don't receive a rating after 90 days of a task order end date, for you to start asking and pushing for one. However, due to the length of time involved in writing, review, notifying you, getting your response, if any, then reconsidering and posting, why wait that long? I'd inquire as soon as possible after task order if the government is working ion it and when they expect it to be ready for your review.

FAR 42.1502, in general, pushes for preparation of the evaluation as soon as possible upon completion of the contract, job order or task order to use for source selection purposes.

(a) Past performance evaluations shall be prepared as specified in paragraphs ( through (g) of this section at the time the work under the contract or order is completed. In addition, interim evaluations shall be prepared as specified by the agencies to provide current information for source selection purposes, for contracts or orders with a period of performance, including options, exceeding one year. These evaluations are generally for the entity, division, or unit that performed the contract or order. The content of the evaluations should be tailored to the size, content, and complexity of the contractual requirements.

( Except as provided in paragraphs (e), (f) and (h) of this section, agencies shall prepare an evaluation of contractor performance for each contract that exceeds the simplified acquisition threshold.

(c ) Agencies shall prepare an evaluation of contractor performance for each order that exceeds the simplified acquisition threshold placed against a Federal Supply Schedule contract, or under a task order contract or a delivery order contract awarded by another agency (i.e., Governmentwide acquisition contract or multi-agency contract). This evaluation shall not consider the requirements under paragraph (g) of this section.

(d) For single-agency task order and delivery order contracts, the contracting officer may required performance evaluations for each order in excess of the simplified acquisition threshold when such evaluations would produce more useful past performance information for source selection officials than that contained in the overall contract evaluation (e.g., when the scope of the basic contract is very broad and the nature of individual orders could be significantly different). This evaluation need not consider the requirements under paragraph (g) of this section unless the contracting officer deems it appropriate.

(e) Past performance evaluations shall be prepared for each construction contract of $650,000 or more, and for each construction contract terminated for default regardless of contract value. Past performance evaluations may also be prepared for construction contracts below $650,000.

(f) Past performance evaluations shall be prepared for each architect-engineer services contract of $30,000 or more, and for each architect-engineer services contract that is terminated for default regardless of contract value. Past performance evaluations may also be prepared for architect-engineer services contracts below $30,000..."

See DoD Class Deviation 2011-O0014 Past Performance Reporting, issued on June 27, 2011 at http://www.acq.osd.mil/dpap/policy/policyv...613-11-DPAP.pdf .

This deviation is effective until incorporated in the DFARS or rescinded.

[GOVCO]

I don't see a hard fast deadline for when an Agency has to complete a CPAR---only in "a timely" manner ?. Is this a correct read of process/regs?

I assume in a timely manner starts after a task order end date?? I see there are deadlines for contractor comments, etc. If we don't receive a CPAR after 90 days of a task order end date, can we start asking/pushing for one?

Are you from DoD or a civilian agency?

[GOVCO]

I don't see a hard fast deadline for when an Agency has to complete a CPAR---only in "a timely" manner ?. Is this a correct read of process/regs?

I assume in a timely manner starts after a task order end date?? I see there are deadlines for contractor comments, etc. If we don't receive a CPAR after 90 days of a task order end date, can we start asking/pushing for one?

There is not a "hard fast deadline for when an Agency has to complete a CPAR." However, the DoD CPARS Policy Guide, along with the subsequent CPARS training, suggests the entire workflow be completed in 120 calendar days. (See Subsection 3.5.3 of the DoD CPARS Policy Guide)

Even the 120 calendar day timeframe is not set in stone. However, I recommend adhering to this "objective," as used in the DoD CPARS User Manual:

CPARS Reference Material

As you noted, there is a timeframe tied to how much time we must give a contractor to respond. (See FAR Subpart 42.1503,

Contractors shall be given a minimum of 30 days to submit comments, rebutting statements, or additional information.

Note: If you are from DoD, you should follow the DoD CPARS Policy Guide. If you are from a civilian agency, then check your internal policy. I bet your agency adopted a similar timeframe for the entire process. Being from a civilian agency myself, we used the DoD CPARS Policy Guide as a template for creating our own internal policy regarding contractor performance. We did this mainly because a civilian version is not available yet.

[joel hoffman]

If you are interested in obtaining a rating as soon as possible for substantiation of your past performance, from the time frame described above, it is all the more important to inquire as soon as possible after completion of a contract or order. If you feel that the government is well satisfied with your performance, they may well be very cooperative in speeding up the process. From experience I can tell you that some offices don't consider the evaluation a high priority in comparison with other work. However, if requested or coaxed, they may be very cooperative.

[GOVCO]

If you are interested in obtaining a rating as soon as possible for substantiation of your past performance, from the time frame described above, it is all the more important to inquire as soon as possible after completion of a contract or order. If you feel that the government is well satisfied with your performance, they may well be very cooperative in speeding up the process. From experience I can tell you that some offices don't consider the evaluation a high priority in comparison with other work. However, if requested or coaxed, they may be very cooperative.

Agree 100% with Joel concerning some agencies do not see this as a high priority when compared to other work.

Did not realize you are a contractor. One thing I would inquire about with your CO is what type of assessment the agency plans on doing, if any, against your task order. There are certain dollar thresholds as previously noted, and different ways to go about doing an assessment depending on the type of ocntract you have. For example, CPARs under Indefinite-Delivery Contracts, Basic Ordering Agreements and Blanket Purchase Agreements may be done in the following ways:

- On each order meeting the FAR threshold and combining all other orders into one CPAR

- On each order

- By combining all orders into one CPAR, regardless of their dollar value

Having said all of this, definitely inquire with your CO. If all else fails, you can contact the Agency/Activity CPARS Focal Point. If you do not know this, call the CPARS Help Desk at (207) 438-1690, or send an email to webptsmh@navy.mil. Good luck!