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I am a DoD KO serving a major system customer. They've been living in large sole source world since before the dawn of time. After several years of prodding, they have finally started wading into the land of competitive source selections. Well, long story short, we issued an RFI for a somewhat embryonic requirement, it is about to close, and it looks like we will be getting anywhere from 6-12 responses. Then tacked onto the end of a multi-topic customer e-mail, was something to effect of: once the RFI closes we will then "evaluate the responses", and then "perform a down-select to the best 3," and then "invite those 3 winners in to do demo's." At this point I just sat there staring at the screen... Has anyone ever heard of such a thing?
Our office has a difference of opinion regarding the Sources Sought Notice/Synopsis that I am hoping this board can resolve. We understand that a Sources Sought notice also known as a Sources Sought Synopsis is used to gather information on potential offerors when a government intends to issue an award. The purpose of the Sources Sought notice is to increase competition and small business participation. The advanced notice, when posted on the GPE of a pending contract action, qualifies as a synopsis. Having said that, I have seen multiple FBO posting that call out a "Sources Sought / Presolicitation Notice" or "Combined Sources Sought / Solicitation Notice". I have also seen the Sources Sought referred to merely as a market research tool. As such, is a Sources Sought Notice/Synopsis also considered a Presolicitation Notice which would satisfy the posting requirements under FAR 5.204?
A client bid on a task order last year. The award went to another contractor. The government has sent a letter stating they are doing market research on this contract and would like all IDIQ holders to submit another cost proposal. The government sent revised staffing that they would like the offerors to submit against. Is it possible for the government to make an award based on these revised proposals? Would the government need to issue a formal RFP if they find other offerors have a lower price based on their market research?