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  1. Is Setting up an IDIQ Right for Your Agency? In U.S. Federal government contracting, IDIQ is an abbreviation of the term indefinite delivery/indefinite quantity. This is a type of contract that provides for an indefinite quantity of supplies or services during a fixed period. IDIQs are also sometimes called "Task" or "Delivery Order” contracts. There are a few instances when establishing a unique agency IDIQ contract may be an appropriate business decision, especially in cases when recurring needs are anticipated. However, in most cases, an existing vehicle can fulfill an agencies’
  2. Hello All: I have an Contractor under an AE IDIQ that is asking if they could add two subcontractors to the list of agreed upon subs. FAR 52.244-2 Subcontractors and Outside Associates and Consultants states that the Contractor shall obtain CO consent before making any substitution for the subcontractors, associates, or consultants that were agreed to during negotiations. However, I feel this doesn't cover adding additional subs. Can anyone point me in the direction of more information regarding this matter? Thanks!
  3. We have an effort for Research and Development. The period of performance is one (1) three year period. CLIN 0001 (1 Lot) is for NRE. CLIN 0002 (8 Each) is for EDMs. The minimum quantity on the IDIQ is CLIN 0001 (1 lot) and CLIN 0002 (8 ea). The rest of the CLINs on the IDIQ have no minimum guarantee and will be issued if/when needed. My question is this...We have R&D funding for this effort so the plan is to incrementally fund CLINs 0001 & 0002. However, if the minimum quantity is the 1 lot and 8 each and delivery of these are at the end of the 3 year PoP can we run into a proble
  4. I am exploring the possibility on changing the ceiling capacity of our single award IDIQ 8A sole source contract. The current contractor is actually an approved NAC 8A and we awarded with the SBA under the $4m threshold even with their designation. Now two years in, the programs estimate for capacity has been significantly increased. Can an agency, with SBA approval increase the single award IDIQ sole source 8A contract capacity without an J&A based upon the sole source and 8A NAC designation to say $5m? Looking for any thoughts on this.
  5. I tried searching for this in the forum but couldn't find any relevant information, my apologies if I missed something. I am new to the community. We were recently deemed unnacpetable based on points verification within our Technical Narrative writeup on a IDIQ. The Contracting Officer (KO) send an email with the notice stating that the agency was unable to verify 1,650 of of the 5,350 points within our Technical Narrative. Which put us below the 4,200 points required to continue in the process. What I was mainly concered about was the fact that the KO referenced FAR 2.101 and
  6. What are your thoughts on GSA's announcement to consolidate all 24 GSA Schedules into a single GSA Schedule? How will this affect industry contractors? How will this affect contracting officers and the contracting process? https://www.gsa.gov/about-us/newsroom/news-releases/gsa-announces-transformation-of-multiple-awards-schedules https://federalnewsnetwork.com/acquisition/2018/11/long-overdue-reforms-coming-to-gsas-schedule-program/ https://www.federaltimes.com/acquisition/2018/11/27/gsa-to-consolidate-24-multiple-award-schedules-into-one/ https://fcw.com/
  7. When awarding a multiple-award IDIQ, does the Contracting Officer's warrant/signing authority need to be at the ceiling level of the contract or at the "minimum" level?
  8. Hello, Here is my situation that I was hoping wifcon could help me with. I have a multiple award IDIQ that was solicited as a total small business set aside. Award was made to three small businesses to make up the multiple award “pool”. One of the vendors was bought out by a large business making them now other than small. I have seen similar wifcon discussions but none seem to answer my issue. Can the now large business still compete on IDIQ requirements? FAR 16.505(b) states fair opportunity must be given, FAR 19.301-2 states that it does not change the terms and conditions of the c
  9. Can two large business Prime IDIQ holders form a joint venture for a task order under that IDIQ?
  10. Sometimes multiple contractors earn spots on Indefinite Delivery, Indefinite Quantity (IDIQ) contracts, which allow for an undetermined quantity of supplies or services during a fixed period of time, as outlined in FAR. But what happens when winning contractors have reservations about the competitors who earn contracts alongside them? DaeKee Global Co. found itself in such a situation, and reacted by protesting the terms of the solicitation. Read on to learn how GAO and the COFC responded to such protests, and what this means for contractors concerned about their bedfellows in IDIQ contracts.
  11. In a recent case, the Army got dinged in the Court of Federal Claims (COFC) despite – indeed, because of – the agency’s efforts to correct a problematic procurement. 58 offerors bid for the Army’s recompete of its Army Desktop Mobile and Computing contract vehicle, but only 9 proposals were deemed technically acceptable. When 21 of the disqualified bidders protested, the Army took “corrective action.” It reopened the competition, allowing all offerors to submit revised proposals and new prices. But the COFC found that the proposed corrective measure was overbroad. The court’s ruling demonstrat
  12. Hello all, I am looking to re-compete a FAR 16 IDIQ, most likely a "requirements contract." It is for supplies, Firm-Fixed Price, and after competing, will be a single-award IDIQ. I have a question for input regarding the Period of Performance (POP) limitations. Is there any reason why the IDIQ cannot have a five-year straight period of performance with an overall ceiling? The FAR references that task/delivery orders are generally five-years with options but I found no reference regarding direction when setting up the POP for the over-arching IDIQ. Has anyone had experience
  13. Three multiple award IDIQs were awarded a few years ago to procure systems for testing and possible deployment if it passed testing requirements. The agency intended to compete among the multiple awardees to determine which systems to deploy. It turns out only one awardee passed testing, so the agency closed out the contracts with the awardees who had products that did not pass testing. Given there is only one contract to order supplies and services, is this contract still considered a multiple award contract? I'm trying to determine if I need to execute a justification to procure using except
  14. Good morning and happy holidays WIFCON! I’ve been reading these forums/blogs since I started in Federal contracting as a Copper Cap (just over two years now) and have gained a ton of valuable knowledge and viewpoints, this really is an amazing resource for contracting knowledge. Over the past year I’ve started working large dollar service contracts and have found myself in a position where I’ve had to develop IDIQ pricing tables for RFPs twice now. I’ve gone through the CPRG and found it useful but not in the way I’m looking for, it's more what to do what the numbers once y
  15. How would you recommend working with government to hold the prime accountable on a full and open/unrestricted IDIQ contract, that has a goal, but not a requirement for the prime to include small business/sub-contractors in work share? Do you know of any previous contracts where this situation occurred? Without the government requiring the prime to include work share for sub-contractors, and only goals, it is going to be very difficult to find any prime that is willing to split their work share. Any advice, or examples of previous contracts that held prime's accountable for small business/sub-c
  16. I am currently working on a sole-source IDIQ. I have solicited multiple fixed price supply items (non-commercial). My RFP includes range pricing and a Best Estimated Quantity (BEQ) /Annual Demand Value (ADV). The BEQ/ADV is based upon forecast data provided by the customer tempered with common sense and buy history. For Instance: A CLIN on my RFP may look something like this 0001AA Antenna Widget Quantity Range 100-190 (BEQ/ADV – 150) 191-200 201-270 I expect discreet pricing for all ranges, for all years of the contract (5 in this in
  17. I issued a request for pricing for a sole source single award IDIQ contract for services with a five year ordering period. In Section B the contract required fully burdened labor rates for each year of the contract to be used for T&M type orders and FFP type orders. The contractor refuses to provide fully burdened rates for FFP orders stating labor rates are not relevant to the FFP contract value and this approach places significant risk to the contractor. They also argue this approach is not aligned with FAR since they cannot provide a certificate of current cost and pricing data for appl
  18. Newish CO here. I am pre-award with an IDIQ that will have a BOM for a bunch of contractor-provisioned IT COTS hardware (maybe 100 different items, up to $80K unit price). These IT materials are from a dynamic market. Prices, models, features all change quickly. I am being asked by management to get 5-year pricing at the unit level for everything, and incorporate that pricing into the IDIQ. To me, this is a bad idea and a waste of time. My question to you all is - am I right in my assessment? Am I missing something? I see nothing in FAR 16.5 requiring any pricing of any
  19. I have an Non-Appropriated Purchasing Agreement (NPA) for Title II Services with the following Period of Performance: Option Year 2: 20 July 2015 through 19 July 2016 Option Year 3: 20 July 2016 through 19 July 2017 There will be a delivery order awarded against the NPA within the next few weeks, so we will be using the option year 2 pricing. The contractor is trying to incorporated "escalation pricing" in his proposal so when the option is exercised on the NPA (next month), the pricing for the order will "automatically" go into affect the same day. The period of perfor
  20. I support a program with contracts defined as firm-fixed price (FFP), labor hour (LH), time and material (TM), indefinite delivery indefinite quantity (IDIQ) with economic price adjustments from collective bargaining agreements (CBAs)/ wage determinations (WDs). The contracts were awarded under FAR 15 with adequate price competition. Due to some security aspects in the SOW the effort is considered non-commercial and agency described as design/detail. Historically, the program has considered these contracts exempt from Cost Accounting Standards (CAS) per the exempted category (15) below, as
  21. I have a question regarding a recently posted RFP for a multiple award, ID/IQ. I believe my question is related to a WIFCON post from 2012, so I wanted to included it here: However, there are a few differences 1. This is a multiple award ID/IQ with a Full and Open suite and a Small Business set aside suite. (LPTA) 2. Instead of the Agency providing a sample task order or estimated quantities with the RFP as a baseline, the offeror is to provide labor rates (on/off site) for a set number of Labor Categories (provided by the Agency). Then, the Agency is going to apply estimat
  22. In light of a recent protest (WIFCON link http://www.wifcon.com/cgen/4114813.pdf, docket B-411481.3 dated 6 January 2016) regarding a task order issued off a Federal Supply Schedule, I've heard chatter from legal advisors that the clause at FAR 52.216-22 doesn't set the effective date of the IDIQ. Consequently, they argue that clause cannot be a mechanism by which a task order featuring option years can be performed for years beyond the end of the ordering period. This interpretation seems entirely contradictory to the specific language featured in FAR 52.216-22. The clause in the IDIQ
  23. I awarded a ID/IQ contract to three contractors in February '15. We have awarded task orders to two of the three contractors to satisfy the minimum, however, based on the forecast, it is possible that the third contractor might not have the minimum satisfied in the current fiscal year (15/16). To determine our next steps, there have been multiple discussions between contracting officers, legal and branch chiefs. I am a new contracting officer and this is the first task order contract I have administered. I suggested using the fair opportunity exception at FAR 16.505 (b ) (2)(i)(D) to sole s
  24. I am starting to question all my training over the years on awarding a Multiple Award IDIQ and questioning the purpose of issuing a Draft Task Order (TO) as a sample for Offerors to propose towards in awarding a MA/IDIQ. Why not save time and issue a final TO that will be awarded to the vendor that proposal is the best value to the government? Therefore, the MA/IDIQ and TO 1 would be awarded essentially awarded at the same time and potentially lead to better pricing.... I am used to issuing a draft task order, and then soliciting the draft as a final TO a few days after the MA/IDIQ has been a
  25. Hello fellow contracting seniors, I am building a FFP IDIQ logistics support services contract with the intention to issue multiple IDIQ awards. The IGCE for the base year is estimated to be $10Mil and I intend to write the MAC with 4 one year options. I understand that I can do without a minimum guarantee CLIN however with such high dollar value solicitation out at the streets expecting prospective contractors to bid on it; it does seems to be of a necessity. My question in my mind is how do I determine the amount of the minimum guarantee for this MAC? My case has 29 geographical locations
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