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Everything posted by napolik

  1. napolik

    A $1,220 Coffee Mug

    RU suggesting the AF is a bunch of caffiends?
  2. napolik

    Eliminate FAR 52.217-9?

    Security clearances and associated procedures.
  3. napolik

    Eliminate FAR 52.217-9?

    I believe the FAR is clear that there must be an option clause and that its substance must mirror 52.217-9.
  4. napolik

    Eliminate FAR 52.217-9?

    The FAR requires the use of an option clause: 52.217-9 is brief, simple and clear. I fear the results if each CO creates his or her own clause. Keep using 52.217-9.
  5. napolik

    Bridge Contracts

    Well, the GAO has just issued a new decision involving an allegation of lack of advance planning: Trailboss Enterprises, Inc., B-415812.2,B-415970,B-415970.2, May 7, 2018. https://www.gao.gov/products/B-415812.2,B-415970,B-415970.2
  6. napolik

    Bridge Contracts

    The decision recognizes the contracting office's obligation to track its contracts and their expiration dates and to take appropriate actions to award a competitive follow on contract: "Defendant’s subtraction skills notwithstanding, in the court’s view, the fact that three officers retired is not enough to excuse the agency’s failure to ensure it was properly staffed. As plaintiff notes in its supplemental brief, the GAO has sustained a protest in which the agency sought to justify a sole-source award on the basis of similar personnel issues. See ECF No. 74 at 13 (citing Service Contractors, B-243236, 91-2 CPD ¶ 49, 1991 WL 135563 (Comp. Gen. July 12, 1991). Service Contractors involved a sole-source contract award for grounds maintenance at properties for which the Department of Housing and Urban Development (HUD) was responsible. In the protest action, in which the protestor alleged that a non-competitive award was improper, the agency alleged that “personnel turnover and inexperience” sufficiently explained the need for a sole-source award. Service Contractors, 1991 WL 135563, at *1. The GAO disagreed, and held that the agency’s defenses related to inadequate personnel “essentially recognize the lack of advance planning and merely provide an excuse based on the limitations of the agency procurement personnel.” Id. at *3. The court agrees with this reasoning, and concludes based on the evidence in the record, that the agency’s inadequate staffing was due to its failure to plan for staffing needs in the relevant department."
  7. napolik

    Bridge Contracts

    Going back a few decades, contracting officer used to keep track of contracts' performance periods, including option periods. This was done via a pencil and a hard copy spreadsheet. Well before contract expiration, COs asked their customers about needs for follow on contracts. As time passed and IT entered the scene, keeping a list of existing contracts was facilitated, but the COs became unwilling or unable to perform these fundamental tasks. And contracting office managers did not hold COs accountable. COs that cannot track their inventory of procurement actions and that cannot correspond with their customers need to be stripped of their warrants and removed from supervisory positions.
  8. While DAU courses are important to reducing the lack of knowledge among contract personnel, I believe OJT is equally, or more, important. One can learn concepts in DAU courses offered in classrooms or on line, but the true meaning of the concepts and their application can be learned only on-the-job. The actual application of concepts, policies and procedures via the conduct of a procurement creates knowledge, not the viewing of Power Point slides in a classroom or on a computer screen. From my experience, very few, if any, contracting offices have an OJT program.
  9. napolik

    Paying for Proposals

    Either absorb the cost, or refuse to submit a quote/ proposal. Or, call the contracting officer, explain your concerns and hope for an amendment to the solicitation that reduces your burdens.
  10. napolik

    Has strategic sourcing gone too far?

    Strategic UNsourcing: http://www.nextgov.com/it-modernization/2018/03/company-calls-out-old-guard-after-pentagon-cuts-its-nearly-1-billion-cloud-contract/146529/
  11. napolik

    Bid Protests: GAO or the Courts

    Well, don't construct them like the 15.3 process. Try other approaches that are more efficient and , more importantly, more effective. http://www.wifcon.com/discussion/index.php?/topic/1731-gsa-buys-award-without-discussions/&
  12. napolik

    Bid Protests: GAO or the Courts

    Perhaps greater use of FAR Part 13, and/or Sub parts 8.4 and 16.5, in lieu of FAR Part 15, would reduce the insidiousness as FAR Sub part 15.3 procedures would not apply!?
  13. napolik

    Bid Protests: GAO or the Courts

    Who is guilty of the insidiousness - Secret Svc or contractor?
  14. napolik

    Bid Protests: GAO or the Courts

    I would prefer to see the GAO retain bid protest jurisdiction. In fact, I would prefer that the COFC get out of the bid protest business. But, I know this will not happen. First, the GAO knows the procurement legislation and processes better than COFC judges. This superior knowledge allows the GAO to issue decisions more quickly than the COFC and to be more consistent with the practices flowing from procurement law and regulation. Second, the GAO will issue a single decision, and it will follow precedent. The COFC takes longer than GAO, and its 16 judges can issue different decisions on the same topics. Third, the GAO decisions are expressed more clearly and are, therefore, more readily comprehensible than the COFC decisions. These are my opinions based upon my years of experience in procurement. I do not have any empirical evidence to support them.
  15. napolik

    Clearance vs Approval

    In my experience, a clearance is a document setting out a plan of action and supporting information. The document can be prepared as an Acquisition Plan, as a Pre-negotiation plan, as a Post-negotiation summary and source selection or as an explanation/ justification of a contract administration action (e.g. option exercise). The approval or disapproval of the clearance is made by a contracting officer, an SSA, or another reviewer/review board within or above the contracting office. The degree of detail contained in the clearance varies by contracting office. Some agencies address clearances in their FAR supplements.
  16. napolik

    Past Performance

    Past performance can encompass "commercial" or private contract performance. See FAR 15.305(a)(2): See also FAR 12.206:
  17. For purposes of determining size status against a solicitation for a new contract – not a task order under a MAC, is the determinative date the date of the initial offer in response to the solicitation? 13 CFR 121.404 (g):
  18. napolik

    Truth Decay

    “Difficulties strengthen the mind, as labor does the body.”
  19. napolik

    Cost Anylsis for T&M Contract

    Use your customer's estimates of labor categories and labor hours. If you have issued an order for the same task, compare the current estimate to the historical figure. If they don't coincide, ask your customer to explain why they do not. What is an ICG?
  20. napolik

    Sole Source Procurement

    But, one wouldn't need to prepare a Pre or Post Negotiation memo, would one?
  21. The contracting officer has the discretion to require the contract holders to recertify their small business size status when competing an order under an IDIQ. See InuTeq, LLC, B-411781, Oct. 21, 2015: Also, see Title 13, Chapter I, Part 121 of the Code of Federal Regulations.
  22. napolik

    Missed Option but Have a J&A

    This would not be a problem if the CO had done his/her job. Will the CO's performance bonus be reduced?
  23. napolik

    Vendor Capability Questionnaire

    Go to google and enter DLA Director's External Briefing Template - Defense Logistics Agency. This will give you a PPT. Slides 10 to 13 specifically address the Questionnaire.
  24. napolik

    Are Payment Logs Required?

    A phrase used by far too many contracting professionals when explaining decisions from acquisition planning through source selection and contract admin. One can only hope that they will engage their brains to read the regulations and discern business practices as well as they engage their fingers to enter their automated procurement systems.