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Everything posted by policyguy

  1. I believe it would depend on the nature of the services being acquired. I would suggest reviewing FAR 16.505 (covering order placement under MACs). In addition, OFPP has a guidebook on past performance that you may want to review as well. Here is a link to the document: http://www.whitehouse.gov/omb/best_practice_re_past_perf/#chap1
  2. You need to review your department/agency guidance. I have seen guidance where if there is a question whether or not a trip is a "conference" the guidance designates a POC to assist in making the determination. Additionally, if there is a determination that the trip is a "conference", along with obtaining approvals, there are reporting requirements including posting the information at the department/agency public website. It would be best to refer to your internal guidance. I hope this helps.
  3. This topic has been covered many times in the past. For example: http://www.wifcon.com/arc/forum619.htm Your question is not clear as Don alludes to above and this topic includes not only FAR and department/agency supplements but fiscal law. I would suggest doing a search within WIFCON and if you're still not clear then ask your question again with more specifics.
  4. Did you try a site such as salary.com? They have a free search area and you can look for what is the compensation in your area. You may need to search on job titles such as contract administrator and compare the job description to the federal job description as well.
  5. Did you review FAR Part 31.205-41 Taxes? My advice would be to gather all the facts and consult an attorney since this is a complicated area.
  6. I recall an exercise that Vern Edwards developed for new people that you may be able to use for your junior grades who may have not much time/experience in the position. Here is the link: http://www.wifcon.com/discussion/index.php?/blog/2/entry-1111-a-simple-training-exercise/
  7. I have not seen anything on an extension. Hopefully it will be in the FY 15 NDAA and perhaps that will pass after the elections. I think Congress is very reluctant to make the program permanent because when agencies are periodically asked for data to support its use and effectiveness it's my understanding that the data is not forthcoming. I would suggest monitoring the FY 15 NDAA bill in the House and Senate and see if it is in the final bill that goes to POTUS. On a related note GAO did a review of the program in February 2014 and here is a link to the report: http://www.gao.gov/products/GAO-14-178
  8. Does your Agency HQ review your procurement office? If so are there findings that you could use as areas for the training? Have you reviewed your Agency OIG audits for findings related to procurement? These are sources that may give you specific areas for your Agency that you need to provide procurement related training in your office.
  9. GAO has that information on the GAO website: http://www.gao.gov/legal/bids/bibreg.html
  10. I would not recommend waiting it out. Vern Edwards had a very informative blog entry on a contractor waiting things out to their detriment as well as some helpful tips to all contractors that I would suggest you review: http://www.wifcon.com/discussion/index.php?/blog/2/entry-1346-tips-for-the-clueless-would-be-contractor/
  11. I have only two reads for summer so far: You only live twice by Ian Fleming Big Russ and Me by Tim Russert
  12. Nothing that in depth. This was a manager/supervisory position that these questions were used and hence the term business manager.
  13. Below are questions that I used for GS-13 Contracting Officer panel - - it is more than three but still may be of help to you. Edit as you need to fit your office/position 1. Why are you applying for this position and what are your expectations? Also, what do you look for in an Contracting Office? 2. Looking back over your career, which procurement stands out in your mind and why? 3. For the past few years, contracting professionals have been encouraged to think more like “business managers.” Please discuss how you have incorporated this into your contracting responsibilities/practices. 4. What organizational and personal skills do you possess that you believe would set you apart from the other candidates being considered for this position? 5. What do you perceive as your greatest weaknesses? 6. Many times customer demands/expectations/desires conflict with regulatory requirements by which contracting professionals must abide. What steps would you take to resolve the conflict and ensure customer satisfaction? 7. What motivates you? 8. You are assigned a FAR Part 15 competitive negotiated acquisition. What do you see as the essential elements to successful contract award? 9. Customer service is a major value proposition of this Contracting Office. What does customer service mean to you? Provide examples of how you have displayed a customer service driven attitude. 10. Would you like to add anything for us to consider? 11. Do you have any questions for us?
  14. Have you considered a requirements contract - - see FAR 16.503 vice indefinite-quantity contract (FAR 16.504).
  15. 1. What is your all time favorite book? A Christmas Carol 2. What is your all time favorite song or album? Aria Nessun Dorma by Luciano Pavarotti 3. What is your all time favorite movie? Citizen Kane
  16. I would first recommend you check DoD 7000.14-R Financial Management Regulation Volume 2A, Chapter 1, paragraph 010202 that provides exceptions to full funding of procurement programs. The most recent edition I could find was from October 2008 that made changes in this area and may be of help to you. Not sure if there is a more recent edition but again I would check the DOD FMR first.
  17. Use the GSA FAR site: http://www.acquisition.gov/far/ For DFARS use the DPAP site: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html I have found that the Hill AFB FAR site is unreliable and not always up to date.
  18. I am aware of the Army using Ordering Officers - see "AFARS 5101.602-2-90 -- Appointment of ordering officers". I'm not sure how much they are using them now but in my past experience they did use them mainly on IDIQ contracts with delivery orders for spare parts that were FFP. I seem to recall it worked well but involved formal training for the ordering officers and good monitoring by the contracting officers. From my past experience it worked well and helped reduce cycle time for delivery order actions.
  19. There was a time when you could request an opinion from GAO but most agencies do not allow that so I would recommend you/PCO send a written request through your legal and financial channels to the DOD General Counsel. This should answer your question and you can move from that and have support in the file in case there is a subsequent ADA investigation, audit or IG review. Bottom line: if you still have a question get the answer in writing from the proper office - DOD General Counsel.
  20. If the contracting officer has evidence of receipt of the goods and final payment has been made then the contract should be closed - - see FAR 4.804-1 (a)(1). Absent supplemental local guidance I don't believe you need to verify that the payment was received by the contractor only that payment was made.
  21. Appointment of COR is in accordance with agency procedures - - see FAR 1.602-2(d) - - so you may want to see what your agency procdures require. I would tend to think that there is probably a COR Handbook or COR Guide for your agency that has samples of appoinment letters and probably contain some form of acknowledgement of the appointment.
  22. I tried to work by the adage that when in doubt always try and put something in the file. Since you work for the Army you may want to refer to a recent DODIG Report on ACC-APG and the lack of file documentation concerning J&As. Another key item in the report was the recommendation that the Army agreed to that required administrative action against the Contracting Officer. Here is an excerpt from the report: "...ACC-APG contracting personnel did not have adequate documentation justifying the award of one contract as sole source..." Here is a link to the full report: http://www.dodig.mil/pubs/documents/DODIG-2013-003.pdf In sum it never hurts to put something in the file that provides explanation.
  23. Congrats but before you award yourself that on the spot cash award perhaps you might want to take a step back for a moment of reflection and see that you probably had some help along the way to this decision? If this is indeed the case you may want to change the "my" to "our" in the title of this post. In my expereince a number of people put a great deal of time and effort to obtain these types of decisions and rarely, if ever, is it done by one person. A little expression of gratitude and thanks to everyone who was involved will go a long way especially if you work with these same folks again on another competitive buy.
  24. According to GAO "...The use of altered work schedules is more difficult for Government contractors than for other employers because of legislation which requires payment of overtime premiums when emplyees work more than 8 hours a day..." Here's the link for reference: http://www.gao.gov/products/PSAD-76-124
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