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Caitlin W

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Posts posted by Caitlin W

  1. Cost Reimbursement Contract - how to derive the hourly labor rate

    in Contract Pricing Including CAS & Allowable Costs

    Posted

    I have a cost reimbursement contract (no fee), with provisional rates established.  

    I'm trying to determine the correct way to determine the non-burdened hourly labor rate - is it a person's salary divided by 2080, or if our company pays semi-monthly, do I take a person's salary, divide it by 24 (number of timesheet periods in a year), and then by the hours worked by that employee in the timesheet period to establish an hourly rate?

    For example - Person A has a salary of $150,000, and worked 80 hours in a timesheet period.  Is the non-burdened, hourly labor rate:

    $150,000/2080 = $72.12 or

    $150,000/24/80 = $78.13

    Thank you in advance!

  2. G&A on Subcontractor Travel

    in Subcontracts & Subcontract Management

    Posted

    2 hours ago, Patrick Mathern said:

    Hi Caitlin -

    If you've allowed the sub to include G&A on travel, then it's the sub's G&A rate that would be applied.  This is the cost to you, the Prime, which is what is then passed to the government.

    Applying the sub's G&A to travel does not impact whether or not you need to submit an incurred cost submission.  However, I'm not familiar with the specifics of your contract, so you will want to get clear with your contracting officer to understand whether you have ICS requirements on the travel line or not.  My guess is that they would have structured the contract in such a way to avoid an ICS on this piece, but you'll want to clarify.

    Thanks so much, Patrick! This is so helpful!

  3. G&A on Subcontractor Travel

    in Subcontracts & Subcontract Management

    Posted

    We have a prime contract that is FPLOE on labor and Cost Reimbursable on ODCs and Travel.  We have a subcontractor who wants to apply G&A on their travel expenses, and based on the contract type we extended them - T&M (included FAR Clause 52.216-7), we have to allow them to apply that G&A on the travel.   This is the first time we will be applying G&A to travel.

    Two questions:

    • What G&A rate do I apply on the travel when invoicing the government? Our G&A rate as prime, or the G&A rate that the subcontractor applied to the travel?  If the prime G&A rate is applied, how does it work with the subcontractor if the subcontractor's G&A rate is higher than the prime's? 
    • Even though the labor CLINs are FPLOE, if we apply G&A to travel, will we be required to submit an Incurred Cost Submission next year? 
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