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About ContractMO

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  1. I looked at that language, yesterday. I thought I would ask to see if anyone came across this situation because processes seem to be moving toward more automation.
  2. The vendors that we purchase from deliver directly to the recipient. The recipient inspects (counts quantity and condition) and enters this information into our system. I'm wondering if the information is already entered into the system, if we are required to check a hard document. This document is uploaded, by the vendor, along with their invoice. Acceptance happens when our contracting staff receives delivery document, with invoice, and checks it against what the recipient has reported.
  3. Can acceptance be made just based on what the recipient enters as confirmation of goods into our automated system? Currently, the vendor enters information about what they will ship and the recipient confirms. Acceptance happens after receipt of delivery reports and invoice. The confirmation of goods is crossed checked against the invoice and supporting documents. Can we accept goods based off what the recipient enters without crosschecking against supporting documents?
  4. GAO released, Streamlining the Payment Process While Maintaining Effective Internal Controls, in May of 2000. GAO was asked whether it would be permissible to make payments, under purchase order acquisitions, without a vendor's invoice solely on the basis of a receiving report or other documentary evidence showing receipt and acceptance. They reviewed the proposed process and responded stating, Title 7 does not preclude payments from being authorized without an invoice if adequate internal controls exist such as: 1)payment initiated after receipt and acceptance 2) controls against duplica
  5. I was referring to the software company's description of their ERS process.
  6. Per SAP, when you use Evaluated Receipt Settlement, you agree with the vendor that they will not submit an invoice in respect of a purchase order transaction. Instead, the system posts the invoice document automatically on the basis of the data in the purchase order and goods receipt. I am trying to reconcile this process with regulatory guidance. Our contracting shop deals primarily with commercial acquisitions above the SAT for Firm-Fixed Price or FP-EPA. Per FAR, we cannot tailor provisions and clauses, in commercial acquisitions, in a way that is inconsistent with commercial practices, wit
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