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Corduroy Frog

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About Corduroy Frog

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  1. Whether the fee can be added to the cardholder depends on state law. IOW where you live or operate. However, states that prohibit adding the fee to the payer somehow exempt themselves, and will not hesitate to add a "convenience" fee to someone's tax bill if they pay by credit card. IRS accepts credit cards, but will add 2% to any payment agreement involving a credit or debit card. Just yet another case of governments exempting themselves from unfair legislation forced upon its constituents.
  2. Thank you Mr. Culham. Joel, I don't know whether a contractor can insist on payment terms or not. Small contractors do not have that much bargaining power. Payments from Gov't credit cards bring heavy fees - like 4% which can eat into a fee big time if unexpected.
  3. Sometimes the govt chooses to pay the contractor with a govt credit card. Suppose the gov't pays $3000 to a contractor on a credit card. The credit card charges 3% to the contractor, or $90. Question: Since the fee is based on a percentage, is it the same as a commission (selling expense). If so, does this make the $90 unallowable cost? It is a necessary cost of doing business but it is still a form of commission.
  4. Thanks to everyone who has contributed. From the standpoint of the contractor, few COs are as consistently fair-minded as ji20874. Most of them see nothing but dollar signs and are adamant that the government is going to save money by denying G&A on travel, not considering that the contractor will make up the loss somewhere else. I have to take issue with Here-2-Help, normally a reliable source of good information. Administration of travel is indeed a time-consuming tar baby, and to assert otherwise makes me think one has never had to deal with it. We now have "accountable plans" from the IRS - more important than ever under the new tax law - which eliminates job expenses for employees. The accountable plan requires a trip report from the employee, even if the travel is charged to indirect. Accounting for advances, per diem, extra airline charges, restitution of money to employee or the company, etc. All of this sucks up ridiculous amounts of time and administrative effort. And any time the JTR is exceeded without permission subjects the company to an uncompensated loss.
  5. Thanks ji. You may not have been on the other side (contractor), and should be aware of some real world (but unwritten) factors: The negotiating power in most cases are overwhelmingly in favor of the government. The contractor is chosen out of several competing contractors and cannot negotiate with an agency who insists. Only in cases where the contractor has clear, attractive and unique capabilities can a contractor be on level ground with the government. If a contractor files a claim, or sometimes even when they lodge a protest, many agencies become infuriated with the contractor. We all know the govt is not supposed to respond with bias if a contractor does this, but most of us know those in the agency will hold a grudge.
  6. Thanks to all who are participating in this discussion. All of you are more knowledgeable than myself. However: If a company is disclosed as a "total cost input" methodology for cost allocation, can they change as a result of this relatively new phenomenon? Regardless of what Huntsville RFPs are saying, contracting officers are going after this new approach like a pig after slop. Incurred cost submissions address cost only and not revenue (except for the section addressing T&M). And there are several instances where revenue does not flow as cost does. So if G&A is not allowed on Travel and ODCs for purposes of capturing revenue, does a contractor still have to do so for cost purposes on an incurred cost submission? If so, their G&A rate does not change, and they cannot recover the loss. ji20874, thanks for your comments, but you tend to minimize the effect of this. Chiefly, because no other element consumes as much administrative and G&A time as Travel. Advances, JTR, Expense Reports, etc. Not to mention application of JTR can result in a real loss if G&A is not allowed. There is real cost involved, not just imagined indirects.
  7. Thanks for your help ji20874. So far, the problems have been with proposals submitted in the last several months - no awards. The RFPs do not contain the FAR clause. Forgive me, also, but I'm not familiar with Alt. I, and I don't encounter Alt. I in my searches.
  8. Thank you ji20874 for your response. I have read FAR 52.212-4 in its entirety and find no mention of travel. Is it possible to produce a paragraph in response, or a link to the relevant passage?
  9. I began a discussion on this a few months ago, when certain agencies were disallowing G&A on Travel Costs. The result of the discussion was that only GSA work would disallow G&A on Travel and even then only with negotiations with the contractor. Since then, it appears Disallowance of G&A on Travel is sweeping the industry like an epidemic. We are told (as several contractors in Huntsville AL have been told) that G&A is not going to be allowed on Travel. One of the agencies said there is a new FAR clause disallowing it. When I raised the discussion a few months ago, no one on this forum was aware of such a "new FAR clause." I wish to raise the discussion again, because many customers all-of-a-sudden insist that no G&A be priced with Travel. On the face of it, very few things require the administrative time like Travel does.
  10. Thanks. I've heard of Procas but know very little. Does anyone have hands-on experience with Lojix? Or even heard of them?
  11. What happened to the unallowability of legal costs where the government is the defendant?
  12. Does anyone have experience with both CostPoint and Unanet? I'm looking for a comparison. Possible factors for discussion include - capabilities, user-friendliness, and cost. Knowledgeable people out there are invited. Thanks, Corduroy Frog.
  13. "removed from a bid" simply means during negotiation, the COR subtracted G&A which had been applied to travel. I've read FAR52.212-4 Alt I, but could find nothing about disallowing indirect costs. Thanks for the discussion.
  14. Today is the first I have heard of this, where a COR removed G&A from Travel on a recent bid. We were told there was a new FAR clause which prohibits the application of G&A on travel, reimbursable or otherwise. Certain DoD customers have been trying to do this for a few years now, and because there was no FAR to prevent it, contractors could charge G&A on Travel unless there was language in the contract to prevent it. And it sorta hacks me off too, because nothing creates more administrative hassle than travel advances, expense reports, JTRs, etc. For the last few years, when I've run into this, I've recommended adding about 1/2 point to the Fee to compensate. What about this "new" FAR clause? Is it for real? How long has it been around?
  15. I have encountered a situation where the medical premium for an employee is $800/mo ($9600/yr), but his bi-weekly withholding is $220 (or $5720/yr.). In other words, employee is paying nearly 60% of the cost. Perhaps not as rare as you may think. Some employers don't want to pay anything - believe employees should tote the entire bag. I have heard from other people that the employer may not recover more than 50% of the total premium. My information comes from a couple of comrades in the industry, but I don't know where the cite exists. Perhaps it is part of Obamacare, perhaps part of section 125 - dunno. Any discussion?
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