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  1. Retreadfed- The relationship is in the contractor's proposal they added fuel costs under travel. They also provide a cost for mileage under travel as well. The task order states that all travel will be in accordance with the Joint Travel Regulations (JTR). The JTR utilizes mileage rates to account for auto incidentals.
  2. Mr. Hoffman I appreciate you reading through my "organizational" struggles and helping me in determining a way forward for mileage and supplies; in order to set a precedence to technical and the contractor on future contract actions. I had to "get in the weeds" with my current organization's process because the scenario did not merit a cost analysis without the further explanation. Thank you all for your time. I have decided I do have latitude to take out the fuel costs and supplies and form a government objective without them. If the contractor wants to discuss our objective I will bring it up at that time. I didn't want to have an incompetent assessment at the negotiation table first go here in my new organization since I have no confidence in core documents being provided to me. Vern I left the AF to broaden my acquisition career. I am trying to make a go of it. When I get back to the AF I will move within the AF. Lesson learned. H2H I think it wonderful that you are on board with providing a contractor's view! Thank you for caring enough to provide your time and expertise!
  3. Mr. Hoffman, this is a services contract under Environmental Engineering as a professional service. I have told the Environmental technical team that I will be more than happy to assist them in their price analysis. However it does not take care of the underlying problem; contracting needs to be doing the pricing. The team doesn't question anything they just assume that since it is under their IGE it is an acceptable price. Technical and the SME are all the same here. The technical analysis consists of exactly this: The CP for Labor is $6,844.00 which exceeds the IGE Labor of $6,444.32 by $399.68 or 5.8%. The CP’s proposed prime labor hours of 52 is below the IGE 62 hours by 10 hours or a percent difference of 16%. The IGE and the CP use different labor categories and different distributions of labor. The labor hours and categories proposed by Auxilio are lower than the IGE and are fair and reasonable. Its not idea for sure. Soooo this is why I am looking at costs in order to bring some things to the surface for the technical team performing the IGE, TA and price analysis. I want to identify what latitude I have regarding fuel charges vs mileage estimates and supplies in the field. I don't want to go in with incorrect information. Vern, Its not just the fuel or the supplies; its the removal of the FAR in the processes that is my main concern. If fuel and supplies are going to be done like this I want to know what latitude I have, be clear on the regulations, and be confident in my decisions that will permit me to work more efficiently down the road. When I ask questions the SME just states they assume the proposal price is good because it is under the IGE. My hopes for this slower approach will initiate some forethought with the SMEs who are being required to perform the price analysis. Yes, I am not a beginner in contracting however with such a radical change from my previous department I am a beginner. At least the questions are beginner questions.
  4. I will wait until you have reviewed my reply to Mr. Hoffman to see if that may stimulate a different response. I understand what you are saying completely. Low dollar, FFP, price analysis...move on. Yes sir, I am using allowable vs unallowable based on FAR 31. It says nothing about fuel costs being unallowable which means to me I have latitude to either accept the proposal price with them in or negotiate a lower price based on taking them out. But they are lumped in with vehicle rental so I am not sure of the exact fuel charges to move on with the travel price.
  5. Yes, the SME prepares the IGE. When I receive my proposal I send everything to include price to the SME for technical evaluation. They perform the technical evaluation and then I am to copy the technical evaluation into my POM/PNM. The IGE is a spreadsheet of numbers with no relevant information on how the IGE was established. Everything hinges off the technical analysis which is an IGE comparison to the proposal. It is all rubbish. Yes, I am performing a partial cost analysis based on being new to this DoD department and the lack of initiative on the entire program's part they play in providing a proper proposal analysis. I asked the SME what they fuel was utilized for and they were not sure if it was for the fuel for the rental vehicles or to be used out in the field however the fuel is stated in the proposal with the truck rental at $145 a day for 32 days. The SME said the supplies were for standard safety items which tells me that this could be in the G&A. The prime is requesting the safety items and is doing 51% of the work. Under these circumstances I want to request the Prime to breakout the truck rental from the gas to see if I need to review any further in regards to the fuel charges. I have sent an email to the Prime regarding the supplies and asked if this was not already something they may have already accounted for under the G&A. This is the last modification to the task order. The environmental team is trying to locate the source of the vapor that is around an old silo site and test it for possible contamination levels. So the contractor is not new to this site or conditions. They are estimating the job to last about 30 days. I am working with fully burdened labor rates that were negotiated at the time of the basic's (non competitive SATOC) award. I am not accustomed to such an lackadaisical attitude towards the review and pricing of a proposal. This being one of the first proposals that I am reviewing in this office I want to set a precedence with the contractors that someone is providing a thorough review and is going to ask questions and not just accept their proposal price because it is under the IGE. I don't normally spend hours contemplating and asking questions on under TINA over SAT. (This is over the new SAT limits by about $10k. This is a correction to my original post.) I don't question my formal education and past professional experience UNTIL I arrived at this location.
  6. I am new to this particular DoD branch. My previous experience in pricing was with OEM remanufacture, repair and overhaul. So pricing these environmental service contracts bring up questions. Questions that the “regulars’ around here say “it is under the IGE and technical (SME) says the cost/price is adequate for the work so move on”. The SME performs the price analysis in their technical evaluation I really want to ensure that things are not being missed. The SMEs have never taken a pricing class and they say they are uncomfortable performing cost and price analysis. The basic contract is a SATOC 8(a) set aside. My questions are in regards to a FFP task order modification proposal I received. The contract action is under SAT therefore I am doing a price analysis (against the grain). The contract contains a statement saying the contractor will perform travel IAW the JTR. Reviewing this proposal I noticed a fuel fee included with the subcontractor’s travel costs. I cannot find anywhere if this is allowable or not. It is not in the list of unallowable which tells me that there is some latitude with this cost. But how is one to quantify how much fuel is used? Do I request they propose with estimated mileage? They also have $4k in field, safety and health supplies. I requested what supplies would be specifically purchased for this contract that was not required outside of common items that they utilize on all their contracts. My thinking here was the 18.47% G&A. All I want to know is if I am headed in the right direction or do I need a refresher in cost and price analysis?
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