PEFUTAH

Electro mechanical, dispersed over remote area, no civilization. 15 repairs/year. $5K labor per visit and $2K parts. I will be switching this to an IDIQ or BPA. 5 year ordering period. in the end I forced the "JOB" issue, got OK from top folks. Then Agency switched to FFP IDIQ.

I am reading Verns T&M paper. It will take awhile to digest. I really appreciate his efforts to shed light on my topic. I did receive further information from our Resource Management that puts the direction of my agency at odds with reality. As many of the ARMY DOD and ACC offices utilize JOB in service contracts, I'm frustrated as to why I cannot. As I have learned, if I use EACH as directed b agency, DFAS will convert the GFEBS PR to a "JOB" CLIN anyway and I will have a contract that says EACH and PR that says Jobs which muddies payment tracking and reporting to no end. I am interested Vern's strategy of IDIQ contract with T&M pricing, with thoughts on ordering procedures.

Thanks Vern! I will post result of our meeting this week on the topic.

OK, IDIQ and issue task order. Service contract. Still can't use "JOB" as unit of issue, PER Agency. That is my issue, contract type and CLIN mechanics is secondary. Does not help my emergency situations when equipment breaks down and contractor needs NTP w/out waiting for a T/O.

Thanks Vern, you're post of "no reason to limit use of "JOB" as unit of issue to construction only, is my issue. Jamaal, Sorry if I rambled. Let me see if I can be more concise. service is unscheduled M&R of scientific equipment located in field,remote location. Acq strategy is T&M contract. Current practice and desire is to structure as 1 EACH JOB @ $50,000 and set up GFEBS PR to allow for multiple invoices against that QTY of 1. Repairs might be once per month or 5. never same about of labor, never same amount of parts. No time to issue task orders, hence the T&M. How does your agency handle both the labor and parts CLIN structure on T&M's?

FROM ANALYST: As a follow up to the GFT conversation this morning, the UOI, Job, is not allowed except on construction contracts. Additionally, from what I understand using Job is creating issues with the PAV. For the Labor CLIN, you can use Labor hours and input the historical or IGE amount of hours needed. For the material CLIN, you can use each with the anticipated number of times you expect to be charged for materials. Thanks.

If the Contracting Officer (KO) determines that the term “Job” is appropriate for the UoM on a service contract CLIN, the KO shall ensure that the CLIN is for a single task and that only one payment will be made upon completion and acceptance of the task. Conversely, if the intent is to make performance based payments, the KO shall ensure that the contract contains the clauses compliant with FAR Part 32.10. Otherwise, if the service contract is for a continuous severable service and payments will be made on a monthly basis, the correct UoM should be “month”, “each”, etc., and not “Job”. This may help as each repair will be preceded by written notice to proceed by the KO after the KO receives a written assessment and acknowledges it's reasonableness.

Looking for others that have done a service contract as FFP, T&M, etc. where you expect contractor to invoice multiple times against a CLIN? I have typically utilized "JOB" as a unit of issue and qty of 1. EX> 1 JOB $100,000. GFEBS PR would denote that CLIN with "D" in multiple payment column. With a T&M contract I need emergency repair done with unknown labor and material/travel. I've typically put $10,000 on Labor CLIN and $10,000 on Parts CLIN and allowed invoices to be submitted multiple times until funding exhausted. My agency guidance is that JOB is only for construction and they tell me to use "Each" on the Parts CLIN? I'm about nuts trying to explain why this seems wacky. Thoughts?