Neil Roberts
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I would ensure the disclosure was in writing and states that the most current data is that there now revised rates agreed to by DCAA and Contractor. Most medium to large size contractors that I have worked for or dealt with over the years have a written procedure (which may be required for an approved procurement system) and/or practices to do a final sweep of current cost or pricing data and whether you want to call it courtesy or required, will provide a revised proposal even if only limited in elements or even just the bottom line delta dollars and more, if asked to do so. This can also provide a company with more confidence against any later allegation of defective pricing. Some such contractors even go the length of including a laundry list of the data items disclosed and a reference to the document description and date that did so, and reference the laundry list in the Certificate that is signed.
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If the provisional billing rates are valid only for the current FY(subject to adjustment at year end), how does this work for proposed work that extends into another FY or two? Even if the work is to be performed only during the current FY, how would this work if the proposed increased your base enormously? Would you not think there should be some adjusted rates in the proposal response if current cost or pricing data applied? Maybe you could clarify the details of the Provisional Billing Rate Agreement.
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Missed Size Protest Window Due to Missing Information
Neil Roberts replied to Salus's topic in Contract Award Process
@Salus, ownership information of a JV may be available quickly through products of one or more companies such as Dun & Bradstreet (from the prime contract side, I can tell you we used such reports extensively in evaluating suppliers). If you have not already done so, I suggest you review SBA final rule dated April 27, 2023. It is 54 pages including clarifying JV certification requirements, JV limitations and many other changes. Proposed JV changes to FAR are in process. See https://www.federalregister.gov/documents/2023/04/27/2023-07855/ownership-and-control-and-contractual-assistance-requirements-for-the-8a-business-development -
Missed Size Protest Window Due to Missing Information
Neil Roberts replied to Salus's topic in Contract Award Process
@Salus, Perhaps I do not understand the situation you are describing. I don't know why an awardee under multiple awards can not submit a protest within 5 days asking for formal determination of the small business status of another awardee based on "information and belief." You seem to have relevant information about the status. But, as a practical matter, if the determination is made that the other awardee was not qualified for the status, the Agency would just award to the next qualified status bidder in line. So, why would you protest no matter what information you have, and what SBA process is there to fix??? -
G&A for Travel ODC
Neil Roberts replied to LOML's topic in Contract Pricing Including CAS & Allowable Costs
@LOLM, does this discussion shed any led on your question? -
Rest and Relaxation
Neil Roberts replied to DOECPA's topic in Contract Pricing Including CAS & Allowable Costs
Other questions include, (a)what government department or agency, if any, issued the contract and/or RFP ITQ?(b) did someone apply for government approval of these costs if this is a government contract? (c) is this a commercial contract between two companies with no government involvement? (d) what is PWS? (e) is this a fixed price contract type, flexible contract type, or?? (f) did the RFP or quote state anything about this (g) is this transaction competitive? (h) what is the estimated dollar value of the questioned cost compared to the task order amount? -
Rest and Relaxation
Neil Roberts replied to DOECPA's topic in Contract Pricing Including CAS & Allowable Costs
this DCAA Audit may shed some light on the general conceptual view of contractor hardship post and R&R costs https://www.dcaa.mil/Portals/88/Documents/Guidance/MRDs/m04ppd023.pdf?ver=2019-03-06-135454-660 -
Negotiate with a Sub?
Neil Roberts replied to FLContracts's topic in Subcontracts & Subcontract Management
Agreed. Specifically we don't know if the subcontractors' proposed/disclosed an hourly rate and indirect costs or an hourly selling price only. We don't know the details surrounding the prime contractor's justification/review of the subcontractors' proposed and we don't know if the government poster bench marked either or both. My take on FAR Part 31 is that it is associated with cost analysis. I don't agree the government needs to do a cost analysis of hourly rates, but I agree with what I think is your bottom line, that whatever the government comes up with should be defensible as reasonable. -
Negotiate with a Sub?
Neil Roberts replied to FLContracts's topic in Subcontracts & Subcontract Management
@FLContracts, Additionally, from the prime contractor you should request a copy of the memorandum supporting the subcontractor proposed rates and a copy of the SOW and RFP/ITQ sent by the prime to each subcontractor. Should you wind up not finding the proposed rates supported enough, you may wish to consider proposing adding special surveillance contract requirements to the prime contract for each of the subcontracts that have questionable rates . The surveillance should include but may not be limited to advance notification and prior consent for each such subcontract/change. -
Negotiate with a Sub?
Neil Roberts replied to FLContracts's topic in Subcontracts & Subcontract Management
Thanks, Don. You beat me to the punch. @Retreadfed, still unclear to me what you are trying to tell the poster. Are you saying that the poster gathered comparable labor rates are not valid with respect to a prime contractor's subcontracted labor rates unless: "Factors that may be relevant include, but are not limited to, conformity with compensation practices of other firms- (i) Of the same size; (ii) In the same industry; (iii) In the same geographic area; and (iv) Engaged in similar non-Government work under comparable circumstances."??? In any event, the issue is the prime contractor's review, evaluation and substantiation of its subcontractor proposed rates. -
Negotiate with a Sub?
Neil Roberts replied to FLContracts's topic in Subcontracts & Subcontract Management
@Retreadfed, could you elaborate about the point in your post reference to FAR 31.205-6(b), which concerns personal services? The FAR definition of personal services is: "Personal services contract means a contract that, by its express terms or as administered, makes the contractor personnel appear to be, in effect, Government employees (see 37.104)." -
Negotiate with a Sub?
Neil Roberts replied to FLContracts's topic in Subcontracts & Subcontract Management
You should ask the prime to make a presentation to you with in depth details regarding the justification for salary.com being the only source for comparable prices, and a complete review of each and every detail input into salary.com by the prime that led to the results proposed. Also they should provide the job description of each position from each sub. In addition, you should tell them how many subcontract dollars your analysis yields vs the total for each proposed subcontract. -
Negotiate with a Sub?
Neil Roberts replied to FLContracts's topic in Subcontracts & Subcontract Management
Just a point of information regarding reducing proposed rates and quantifying proposed cost savings. Proposed contractor rates are included in overall estimated costs, which is used as a basis for establishing fixed fee, which in a cost plus fixed fee contract can not exceed 10% or 15% of estimated costs per FAR 15.404-4, depending. The contractor is reimbursed actual costs, not estimated costs. So, if you "save" $100,000 in proposed (estimated) costs through negotiation, the actual "savings" may be no more than $10,000 or $15,000 in fixed fee not $100,000, and the contractor's actual cost reimbursement may eat up $10,000 or $15,000 or maybe $100,000 anyhow. -
@Sarita, Alaskan Native Corporation (ANC)/joint venture/8(a) awards are a relatively small specialty area. Generally speaking, one would like to know the terms and conditions included in the ANC contract, such as FAR/DOD clauses and Small Business Administration regulations that may be applicable. Sometimes, details that you seem to be looking for are clarified during the "legislative history" process that established the clause or regulation. There is no way to research that either without knowing the applicable clause/regulation number. If you any any such information, please share it.