The Program Management (PM) office of the agency I recently signed on with distributes construction contract award cd's to (so I'm told) the contractor and contract administration office at the pre-construction meetings. This practice dates back to the early 90's. In an effort to gain perspective, I questioned the practice and in doing so walked into a hornets nest. After contracting awards a contract and distributes the documents to the contractor, ACO, COR and as a courtesy to other internal agency offices (including PM), PM uses said documents and creates an award cd adding SPECSintact and CAD drawings (which our RFPs state will be distributed after award) to the documents contracting has already distributed. I get concerned though when PM asks (demands) that I provide them with solicitation amendments, the contractor's acknowledgment of said amendments, the contractor's price and tech proposals, and our price negotiation memos (PNM) to add to the award cd. I have refused to share these additional documents, because: the amendments are obviously incorporated into the contract at the time of award, the government wouldn't accept an offer or negotiate and award without the contractor acknowledging the amendments, the price proposal may be proprietary and the PNMs are source selection sensitive. In an effort to avoid being given the third degree every time I award a contract, I'm trying to identify legitimate reasons as to why this re-distributive effort is in the least a poor business practice or at worst a potential legal liability - otherwise, I have no reason not to provide the documents. In addition to simple compliance with FAR 4.202, it seems this re-distribution effort could expose the government to unnecessary risk which may have contract admin. and/or legal implications. These reasons may not be strong enough to support what would amount to be an agency culture change. Thoughts?