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Leslie

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About Leslie

  • Rank
    Copper Member
  • Birthday 12/29/1979

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  • Gender
    Female
  • Location
    Charleston, SC
  • Interests
    Church, School, Religious fiction, mom and wife stuff
  1. Vern, Thank you and your opinion is always valued in my book. Thank you very much. Joel, We did have option year 1 modified. I was surprised at how quickly too. Leslie
  2. Why didn't you say so... A ceiling value is allotted to each of the option years and we want to reallocate all the ceiling in the out years to OY 1. Better? Happy Friday! Get your ladies something nice!
  3. Second Attempt- I started this post and for some reason it locked up...starting over. Don-Thank you for the advice. There were many discrepancies even in the required "R" clauses ; but yes-I am actually in the process of reading through the clauses and prescriptions on my new handy dandy iFAR Smartphone App so I can recommend and give quick/dirty summary. My PM thinks I am weird because I'm excited about my new app.. Applying all the right clauses demands PM engagement and is a daunting task, which is why (not to be ugly but) many are sloppy about it. Not recognizing the important of being in proper compliance just infuriates me. So many just don't seem to care, but that's the culture these days. Off my SB-I did hear back from the CO and he agrees that this deserves attention. It's not going to happen right away, but at least it has been brought to his attention. I need time to finish my reading anyway. Vern, Thank you for your input as well. We have a SBIR contract (encourages SB innovation w/i fed gov) that was not set up as a CR R&D type respective to the FAR Clauses. I know that R&D is a service-I've worked as a BFM for 13 years. By R&D type I am referring to the format of the FAR Matrix which lays out a template for FP SUP, CR SUP, FP R&D, CR R&D, FP SVC, CR SVC, etc....I have just started reading through the prescriptions, so until I'm done I won't know how bad it really is. We have only received annual and multi year procurement funds-no R&D- It's my opinion that many of the tasks should be funded with R&D. This is a SBIR III-so SBIR I was small amount for feasibility studies; SBIR II prototype, SBIR III (where we are) commercialization into military market. Our Phase III (Base + 3 OYs) is a continuous effort. We are in OY 1 of the SBIR III. Is that what you are asking for? R, Leslie
  4. Pretty similar response to the one I have been saying for months. The entire funding profile will change as will the scope and I don't think it has been properly POM'd for. There was just a really poor understanding of the work when it was first bid. Thanks for your advice today!
  5. Right, but it will add up Is that going to fly?
  6. CR SVC - yes I have fat fingers! From what I understand 52.227-20 should definitely be there because this is a SBIR III contract (CR R&D). After finding that yesterday, I built a spreadsheet using the FAR Matrix and added a column to indicate which clauses are incorporated by reference and which by text from our contract. I was really kind of surprised to see such a great discrepancy between the clauses on the contract and those required by the matrix. I just sent the spreadsheet to the government agency's contract manager assigned to this contract. I imagine that a mod will be issued. WRT the option year ceiling- we do need to pull all the ceiling forward, but we want to leave a small amount in each option as to not cancel the other options. We would like to request a cost mod next and most likely add option years too. There is not enough time to get the cost mod in place before seriously impacting the performance of the program. Poor planning - I know. Thoughts? Thanks!
  7. We have a SBIR contract that was awarded as a Performance Based CPFF Completion type. Per the contract and the FAR Clause Matrix this is set up as a CR SVR contract, however the CR R&D type seems more appropriate to me. Case in point, the 52.227-20 clause & 27.409(h) policy for solicitation provisions and contract clauses would apply which is associated with the CR R&D type not the CR SVR. How hard is it to change something like this if in fact there is a mistake on the part of the awarding agency? Secondly, this contract has BY and 3 Options and we are in option year 1. We kind of inherited this contract from another group and it was poorly bid and/or understood. It would appear that we need to pull all the funds from the remaining options into option 1. For various reasons, we don't have time to do a cost mod at the moment, but will need to come back and do that and add option years in the very near future. We are proposing that the no cost mod be done with very little ceiling left in the remaining options (like $1) and then followed up with a cost mod for those other options. Our technical customer is in agreement, but I'm wondering if this is doable at all. I've looked in the FAR and I can't find anything that really addresses it. Advice? As always-Thanks!
  8. http://www.doi.gov/pam/programs/acquisition/upload/DIAPR_2011-06.pdf Thank you! This is a link to the DIAPR 2011-06 document that breaks down how the calculation works. The instruction is silent on including the G&A that the prime tacks on to the subcontract costs. So I think I will use the direct labor + indirect / the sum of the total cost for both. As far as I can tell the government does not distribute this type information very well. Is their a reliable source out on the web somewhere that can help/notify contractors to stay current on this type of policy stuff? Usually, I find these things by stumbling over it accidentally or by vigorously searching to satisfy an immediate need. Case in point- the amendment to the calculation that appears in sec 1651. Leslie
  9. Thank you! So regarding the formula to use now (excluding fees): Sub or Prime labor ___________________ = % of labor cost Sub labor + Prime labor Thanks!
  10. I need help understanding how to calculate the percentage for subject clause. I found a Subcontracting Percentage Worksheet with the Department of the Interior Acquisition Policy Release (DIAPR) 2011-06. This worksheet only focuses on labor using the primes or Subs total labor cost not including fee / total prime + sub labor not including fee. I guess that makes sense because the FAR reads "50% of the cost of contract performance incurred for personnel shall be expended for employee of the concern (its own employees)." However, after reading the FY13 NDAA sec 1614 I'm not sure how to calculate. The NDAA reads: in the case of a contact for services, may not expend on subcontractors more than 50% of the amount paid to the concern under the contract. By not including the words " performance incurred for personnel" it looks like we need to divide the primes or subs cost excluding fee / by the total contract funded value. help would be appreciated. Thank you L
  11. Hi there! The contract is small business Sole Source Cost Plus exempt from CAS. I have a base year and 2 options each funded with a single CLIN. The rental cars are a direct charge; however, initially they are billed to a company credit card and then charged back to the task order when the credit card statement is reconciled. The people using the rental cars are in TDY status and per the contract we have authorization to rent the cars. Does that help? The simplest solution is to split the cost between the task orders, but since the need and the agreement exist during the period of performance I would like to think I can charge the entire bill to the task order that expired in August. Thoughts?
  12. Sir, You're right- I don't know if you are a teenage goth death metal headbanger, but I do know that you are quite rude. You implied that you didn't have enough information to provide an adequate answer. I've been in this business a long enough to know what information I can release without jeopardizing the performance of this contract. I never take anyone at their word, especially someone who doesn't provide a reference or data source.
  13. Zombie, Thank you! Is there any information on our contract that I can provide you with that could help you make a determination?
  14. Hi Everyone- My question relates to rental car expenses where the agreement was established within the PoP but some costs incurred beyond the PoP expiration as well. I have 9 guys on the road 365 days out of the year. Our last task order expired 8/27/13 and the current follow on task order 8/26/14. Their rental cars are billed monthly resulting in a few outstanding bills for cost incurred 8/16-9/16. Internally, I can split the costs between the expired task order and the follow task order which was my first instinct. Could I charge the entire invoice to the expired task since the rental car agreement was in place within the PoP; or should I charge the 8/16 - 8/27 cost incurred to the expired task order and the 8/28 - 9/16 to the follow on task order? Thank you!
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