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C Culham

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About C Culham

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  1. So how about this thought from a little different angle to support your belief. Do you know of any contractual authority, other than what others might want to make up, to exceed the maximum (scope of contract) of an IDIQ contract? Concluding that 52.217-8 does allow such a increase in scope since it became a stated contract clause of the FAR is a slippery slope that could very well lead to the risk of a protest on the basis of scope, period, or maximum value of the contract.
  2. C Culham

    Material Cost Adjustment

    A read or re-read of FAR 17.1 and your agency supplement to FAR for 17.1 might be useful and help with the proposals from others about a shorter contract period.
  3. C Culham

    GSA Schedule Add New Labor Category

    Yes but rather than providing you with references I would highly recommend that you contact the CO for the contract for a specific response. Consulting the GSA website may also be valuable guidance with regard to the specific schedule that your contract is awarded under.
  4. C Culham

    new category of software rights

    Fara Fasat - I get your concern and you probably already know that it is the agency that you are dealing with that will provide what they mean by "unlimited government purpose rights" since they have titled a need with mixed wording where the wording defines two different kinds of rights. Yes a provision may exist that allows the government to turn to a special license (right) that does not meet the standard but like you by my read they have used mixed wording to create a right that would appear already fits unlimited rights. If terminology as used is an indication that the standard rights of unlimited and government purpose are standard rights that may not satisfy the Government's needs or that the Government may be willing to accept lesser rights in return for other consideration what does the Government want to negotiate with regard to restricted rights that you have listed regardless of what they call them? That is the bigger question but I am guessing you all ready know that Regardless count me on the weep of despair side. An “unlimited rights” license means that the Government can use, modify, reproduce, release or disclose technical data or computer software in whole or in part, in any manner, and for any purpose whatsoever, and to have or authorize others to do so. A “Government Purpose rights” license means the rights to use, modify, reproduce, release or disclose the technical data or computer software within the Government without restriction and outside the Government for a Government purpose – “any activity in which the United States Government is a party, including cooperative agreements with international or multi-national defense organizations or sales or transfers by the United States Government to foreign governments or international organizations. Government purposes include competitive procurement, but do not include use for commercial purposes.” Reference - https://disa.mil/About/Legal-and-Regulatory/DataRights-IP/DataRights
  5. @Retreadfed Have you seen this? https://www.aoc.gov/sites/default/files/documents/basic-page/order_34-1_contracting_manual_2016-06-10.pdf
  6. C Culham

    new category of software rights

    Step one ask the agency to provide a definition of the term.
  7. C Culham

    Business Development

    Corduroy - h2h could do this more justice than I but I offer that you and who ever you are feuding with are looking at your dilemma from a single view, that of the FAR. Pursuant to the FAR unallowable means any cost that is determined unallowable no matter where it might be captured in the contractors accounting system. To this point I suggest a close read of FAR 31.201-6 as you consider all of the responses you have received in this thread. Consider this as well. I as a individual capture all my costs in my accounting system (checkbook, bank statement(s) or something more sophisticated). All of the costs are used to represent my financial health (checkbook/bank statement balance) or something more sophisticated such as a profit/loss statement and balance sheet. All are costs (expenses) to me. Now I have to file my taxes. When I prepare my taxes I have to determine which of those costs are deductible in computing my taxes. Some are some are not. Now think of this with regard to a contractor that does Federal government business. I have costs. If I am really, really small I may just capture them in a checkbook or I may categorized them in many different places in more sophisticated account systems (say I use QuickBooks) yet no matter where I might categorized them for the sake of my business accounting system the Federal government may determine some are unallowable and be "excluded from any billing, claim, or proposal applicable to a Government contract." As to where a contractor might normally capture a cost such as "business development"? It depends and I would offer that there is no normal place its up to the individual contractor where they might capture such costs. For many contractors, but not all, they will depend on "Generally Accepted Accounting Principles" (GAAP) to make the determination of where the following costs that you identified would be accounted for. GAAP in fact might suggest some go in "other expenses" and others in "prepaid sales" and so on. But again a contractor can and will put the above costs anywhere and the Government in determining what costs to have to excluded because they are not allowable has comb through data provided in proposal submission, billings and/or claims inclusive of certified cost or pricing data if it is required to be submitted. Bottom line I would offer that there is no "common" place a business will put business development costs as the business can place them anywhere they want.
  8. I too am confused by your post noting that it is posted under the title "Small Business set-aside". At the expense being dinged by others for trying to answer even thought confused here are my thoughts - I get the feeling you are talking about copyright law here which can be very complicated especially noting that with regard to Federal contracts there are clauses that an agency may be required or can at option place in an awarded contract (see FAR Part 27). Here is another reference for you as well - https://www.copyright.gov/circs/circ09.pdf Now I am going to disappear but there may be others that have more experience than me that will respond. In the end however I suggest that your questions should be posed to legal counsel that is experienced in both copyright law and Federal contracting copyright matters.
  9. C Culham

    Consideration in exchange NCE?

    No intent to extend this thread I just remember this discussion from a long time back and thought it might help the OP. I have referred to it on occasion to help me.....
  10. C Culham

    Use of 52.217-9 to extend IDIQ Ordering Period

    @ji20874 While I did not include in my post I did consult FAR 1.102-4(e) prior to considering how I would respond. I think it covers this situation along with the other thoughts provided by Vern with regard to the fact that the DFARS does address the ordering period. Thinking about MAY-D's post your thoughts did give me pause to reconsider the questions and intended wording for the 52.217-9 clause. Based on your thoughts I came up with this.............. Option to Extend the Term of the Contract (Mar 2000) (a) This contract contains two specific Terms: 1) A Performance Term or period which is ten(10) years, and 2) an Order Placement Term or period which is five (5) years. The Government may extend the Order Placement Term of this contract by written notice to the Contractor within _____ [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least ___ days [60 days unless a different number of days is inserted] before the Order Placement Term expires. The preliminary notice does not commit the Government to an extension. (b) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ten (10) years. (End of Clause)
  11. C Culham

    Use of 52.217-9 to extend IDIQ Ordering Period

    Well MAY-D received no response to questions posed and has not been back to reignite his/her post. Even in the apparent absence of interest I thought I would attempt a response. Hopefully in the view of others I am on the right track..... The question implies that MAY-D is using the UCF suggesting that the intended contract will also include FAR 52.215-8. As the intent is to use 52.217-9 in a format that is "substantially the same" as is provided in the FAR it seems that having the clause in section I is appropriate as the clause still is a clause that should not have precedence over a special contract requirement (Section H). Maybe not "cleaner" so to speak but doing so would be very beneficial to the need to comply with 17.207 which I believe would apply to evaluating the option to extending the ordering period AND the evaluation of the optional ordering period for the initial award of the IDIQ. In the end it could be done either as MAY-D is proposing (10 year contract, 5 year ordering period) or the 5 + 5. Yes I believe it does. As FAR 17.2 addresses any option that is conceived under its general principles then 17.207 would apply. Yes it will work. Again as expressed already the concerns with regard to missing something is the effort to evaluate the optional ordering period for initial contract award and the evaluation necessary to award the optional ordering period. I found this discussion thread in WIFCON that gives a little different twist to the idea that may be of benefit in thinking about the proposed approach of 10/5 + 5 that might be worth the read.
  12. Yes they would be different. A FAR 8 BPA is issued under the FAR 8 parent contract which in essence is an IDIQ contract therefore the rules about placing FAR 8 BPA calls are subject to the specific FAR 8 FSS contract. As such the specific clauses of the FAR 8 FSS contract apply. By example clause I-FSS-646 is in many if not all FAR 8 FSS contracts and addresses BPA use. You may want to refer to it. As already noted by several posts there are no such specific rules. Again the FAR 8, FAR 8 FSS contracts and their terms and conditions govern the who, what and how of FAR 8 BPAs. GSA provides the following website that answers most if not all the questions you might have, including those posed in this thread, regarding FAR 8 BPAs. https://www.gsa.gov/acquisition/purchasing-programs/gsa-schedules/schedules-flexibilities/blanket-purchase-agreements/bpa-frequently-asked-questions
  13. C Culham

    MIL-STD-130 Assistance

    Based on the above and the further discussion in this thread that support my original conclusion that the questions posed by the OP are a matter of contract performance/interpretation we still have left the OP with the approach of having to confirm what the OP should do with regard to marking by the contracting officer/agency. As the agency has not been the best in addressing OP's questions collaboratively I suggest a more direct approach. Something to the effect, again stated in formally in writing and addressed to the CO, that goes something like this - "Based drawing XX at note 4 I (we) have determined through further reference to MIL-STD-130 and your past correspondence to me (us) that the parts upon delivery will be marked as follows. (Then state how the parts will be marked) If this approach to marking is not acceptable please advise as to how marking is not in compliance with contract and will not meet the required standard and contract requirements. Absent a response, within XX days, it will be my (our) understanding that the intended marking are concluded by you (the contracting officer) to be compliant with MIL-STD-130 and will be acceptable performance under the contract." Any thoughts from those that have attempted to help the OP on using such an approach?
  14. C Culham

    MIL-STD-130 Assistance

    Don - I gather you are a contractor and your questions relate to performance and interpretation of the contract requirements. As such you should pose your question to the contracting officer if you are the prime contractor or if a subcontractor to the primes representative. I do suggest that you put your question in writing and request a written response. Hope this helps.
  15. To be able to answer this question you would have to indicate what agency you are talking about. As already mentioned in a previous post concession agreements are not typically covered by the FAR. You need to be more explicit about your situation before more help can be offered. Again who knows without more details and again federal contract requirements may not apply at all. I would be very careful about any ideas to solving your problems offered until you clarify your post as taking the route for instance suggested by Neil Roberts may in fact complicate your situation even more. By example take a look at Forest Service Manual (FSM) 2710 on the internet with regard to how one agency handles concessions.
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