on Tuesday, March 20, 2001 - 05:23 pm:
A builder's exchange has stated that no federal agency has
ever charged a builder's exchange for a copy of construction
plans. Just wondering if that is the case. The FAR does not
differentiate between builder's exchanges and other firms
requesting a solicitation.
joel hoffman on Tuesday, March 20, 2001 - 06:06 pm:
Why would you want to charge someone like the "Dodge Room"
for plans and specs? They are providing you a necessary service!
If you use CD-Rom's for your plans and specifications, they are
very low cost per copy. If your organization doesn't, you should
try using them. You can burn your own, now, instead of having a
copy firm do it for you. Just a suggestion. Happy Sails! Joel
joel hoffman on Tuesday, March 20, 2001 - 09:15 pm:
Anonymous, the FAR doesn't REQUIRE that you charge trade
associations for a copy of the solicitation. I read it as
encouraging the widest dissemination possible. The more the
competition, the better. Am I missing something, here? Happy
Sails! Joel Hoffman
"FAR 36.211 Distribution of advance notices and solicitations.
Advance notices and solicitations should be distributed to reach
as many prospective offerors as practicable. Contracting
officers may send notices and solicitations to organizations
that maintain, without charge to the public, display rooms for
the benefit of prospective offerors, subcontractors, and
If requested by such organizations, this may be done for all or
a stated class of construction projects on an annual or
semiannual basis. Contracting officers may determine the
geographical extent of distribution of advance notices and
solicitations on a case-by-case basis."
"FAR 5.101 Methods of disseminating information.
(b) In addition, one or more of the following methods may be
2) Assisting local trade associations in disseminating
information to their members."
"FAR 5.102 Availability of solicitations.
(a) The contracting officer shall--
(1) Maintain a reasonable number of copies of solicitations
publicized in the CBD, including specifications and other
pertinent information (upon request, potential sources not
initially solicited shall be mailed or provided copies of
solicitations, if available);
(2) Provide copies of a solicitation issued under other than
full and open competition to firms requesting copies that were
not initially solicited, but only after advising the requester
of the determination to limit the solicitation to a specified
firm or firms as authorized under Part 6;
(3) Provide copies on a "first-come-first-served" basis, for
pickup at the contracting office, to publishers, trade
associations, information services, and other members of the
public having a legitimate interest (for construction, see
(4) In addition to the methods of disseminating proposed
contract information in 5.101(a) and (b), provide, upon request
to small business concerns, as required by 15 U.S.C. 637(b)--
(i) A copy of the solicitation and specifications. In the case
of solicitations disseminated by electronic data interchange,
solicitations may be furnished directly to the electronic
address of the small business concern;
(ii) The name and telephone number of an employee of the
contracting office to answer questions on the solicitation; and
(iii) Adequate citations to each applicable major Federal law or
agency rule with which small business concerns must comply in
performing the contract.
(5) Retain a copy of the solicitation and other documents for
review by and duplication for those requesting copies after the
initial number of copies is exhausted.
(6) Agencies MAY require payment of a fee, not exceeding the
actual cost of duplication, for a copy of the solicitation
documents. (Emphasis added)
(7) If electronic commerce is employed in the solicitation
process, availability of the solicitation may be limited to the
electronic medium. "
joel hoffman on Tuesday, March 20, 2001 - 09:17 pm:
Sorry I referred to you as "Anonymous", "M." Thanks for
asking the question, here. Happy Sails! joel