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|Time Needed to Make Award|
How long does it typically take to award an A&E
contract (from date of advertisement to award)?
By Vern Edwards on Tuesday, December 17, 2002 - 08:13 pm:
I don't know how long it typically takes. Maybe Joel
Hoffman has some statistics.
By joel hoffman on Wednesday, December 18, 2002 - 08:13 am:
I have a chart prepared by teaching colleage, as an
example for use in a class exercise. According to the chart, it
could take as long as 140 days to award an A-E contract up to
$550k and up to 200 days, if an audit is required.
By Anonymous on Wednesday, December 18, 2002 - 09:39 am:
The reason I ask about this is that the evaluation
boards I am dealing with are taking 3-4 months to prepare an
evaluation report. I (as CO) don't assign the board members, but
I feel I have some obligation to see that they don't compromise
the procurment process, which I feel they are doing by taking so
long. I have voiced my concerns to the board chairman and board
appointing officials are disregarded. However, I'm the one who
must answer the concerns of A&E firms who've provided
By Vern Edwards on Wednesday, December 18, 2002 - 09:53 am:
By formerfed on Wednesday, December 18, 2002 - 10:14 am:
By joel hoffman on Wednesday, December 18, 2002 - 11:19 am:
3-4 months! Is that time just to select a firm to negotiate a contract with? Does that include the initial 30 day period? happy sails! joel
Yes! and no. 3-4 months begins with receipt of qualification statements and ends upon submission of selection report.
By Anon2U on Wednesday, December 18, 2002 - 07:58 pm:
I have enough to get stressed out about without
worrying about the tech eval team. They work for the office that
wants the contract. If their boss can't move them, I sure as
heck don't care. I email them once a week with an info to my
supervisor. Management can worry about it if they so choose
(they rarely do). If the offer validity period runs out, I get
it extended or the vendor can withdraw the proposal (no one ever
By Vern Edwards on Wednesday, December 18, 2002 - 09:02 pm:
I don't think it was unethical for you to write the evaluation report if you told the truth about the relative merits of the competitors. But it was certainly unethical if you lied about their relative strenghts and weaknesses in order to make the award to the board's favorite.
By Anon on Thursday, December 19, 2002 - 09:15 am:
Bingo Vern! Years ago when buying basic R&D for an
unnamed agency I saw the same thing, the technical team couldn't
write a decent evaluation report, so the contracting officer
just said "who do you want" and proceeded to write (doctor?) up
a report to support the favored awardee. I always felt very
uneasy about that practice.
By formerfed on Thursday, December 19, 2002 - 09:30 am:
If you're objective and honest, I see writing the report as a good practice. First of all, by actually doing yourself, you learn (if you already didn't know) how to put one together. If someone hasn't tried it, constructing a consensus report from the notes and various documentation prepared from a variety of evaluators isn't easy. Second it ensures that the report is sound and fully supports the award decision.
By Anon on Thursday, December 19, 2002 - 09:57 am:
Former, it's nice if you have notes and documentation
from the evaluators, in the case I cited previously, there was
no documentation, just verbal comments and the reports were
written with such canned language that it could have probably
applied to any of the offerors, how they got away with it...I
just don't know.
By Vern Edwards on Thursday, December 19, 2002 - 10:07 am:
Ah, a chance to pontificate!
By Anonymous on Thursday, December 19, 2002 - 10:09 am:
I (original anon.) discussed the matter in-depth with my boss who contacted the head of engineering. We ended up meeting together and discussing the problems. We decided to replace the current board chairman with someone having more time to devote to the evaluation/ranking process. It may not be the right answer, but it's a step in the right direction. Thanks for the help!
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